Buydowns

Buydowns

What's the Purpose of Buydowns in the System?

A Buydown is a reduction of an item’s retail price derived from a reduction of the item’s cost from the supplier, vendor, or manufacturer. These cost reductions are dependent on either a set quantity and/or date range.
Here are some examples: 
  1. The next 50 sales of a certain item are $1.00 off.
  2. An item, or group of items, is $1.00 off for a period of 2 weeks.
  3. An item, or group of items, is $1.00 for the next 50 sold or the next 2 weeks, whichever is completed first.
How Promotion is different from Buydown?
-Promotion is a reduction of an item’s retail price for the purpose of eliminating stock or driving product interest in customers.
Reaching the Buydowns Module 
To reach the Buydowns module:     

  1. Log into Control Center
  2. Choose Point of Sale
  3. Choose Pricebook
  4. Choose Discounts/Buydowns
  5. Choose Buydowns

Understanding the Buydowns Module Layout 

Please see the image below labeled Figure A for a description of the buttons and fields that appear on the screen.


                                                                                 Figure A

1. Add New: This button will add a new buydown record for a new manufacturer.
2. Edit: The Edit button helps you edit the existing buydown record for a new manufacturer.
3. Delete: This button will delete the entire buydown record for the selected manufacturer.
4. Copy Buydowns: The Copy Buydown copies the selected record. 
5. Mass Update: This button helps in updating the buydown records on the mass level.
6. Manage System Groups: This button assists you in adding and managing the system group.

Adding New Buydown
Follow the steps mentioned below to add a buydown record: 
  1. Click the “Add New” button highlighted in Figure A above to add a new buydown.
  2. The form highlighted in Figure B will appear on your screen.

                                                                                        Figure B

Add New Form Buttons and Fields:

1. Save & Close: Click on this button if you want to save all the details in the Buydown Form and close it.
2. Save & New: Click on this button if you want to save all the details in the Buydown Form and also want to create a new buydown.
3. Save: Click on this button if you want to stay on the same page after saving the details.
4. Cancel: Click on this button to discard the changes made to the form.
5. Add Item Type: This button adds an item type from the drop-down menu. See (Figure C and Figure D).
​

                        Figure C


                                                                                     










                                                                 Figure D

6. Name: Mention the unique ID for the newly created buydown.
7. Buydown Groups: You can create a buydown group and assign buydowns to groups. For example, any brand like Marlboro has different flavors and types, grouping these products' buydowns together for different products will help you update those easily.
8. Manufacturer: Mention the manufacturer of the product for whom this buydown has been created.
9. Buydown Style: This field offers different styles for creating a buydown, as mentioned below:
​
1) Dates: This style enables the buydown/promotion to only run through a designated time period. Figure 1 below.

                                Figure 1
2) Quantity: This style will enable the buydown/promotion to run through a designated quantity. See Figure 2 below:


                                     Figure 2
3) Date and Quantity: This is the combination of the above two styles. Whichever style limit is reached first—quantity or date—will hint at the end of the buydown/promotion.


                                         Figure 3

10. Start Date: If you are using the Date setting, enter the Start/End date this Buydown/Promo will honor. When the End Date is reached, no more items will honor this price reduction.
11. End Date: When the End Date is reached, no more items will honor this price reduction.
12.  Amount: It is the buydown amount that is being applied as a discount on the transaction. This amount is applied to both the cost and the price.
13. Receipt Text:  Whenever a buydown is applied to an item, what do you want your customer to see on the receipt. That text is written here, e.g., $1 discount/ $1 buydown. If it is left blank, then the receipt will have the default text of "Buydown Applied."
14. Report Name: This name will be for this particular buydown, the reason being that, in some cases, the manufacturer might need a specific name for the report. 
15. Include in Scandata Report: If this option is toggled ON, the manufacturer will see the scan data report, if toggled OFF, he will not be able to see it.
16. Child Includes the Part of Parent: If this option is toggled ON, it implies that the parent and child can be part of the same buydown definition. For example, Marlboro's pack and carton, since a pack (child) of a carton (parent) can be defined in one buydown.
The benefit of toggling this option ON is that you will not have to manage buydowns for child and parent items separately.
The downside of it is that it still uses one name on that report, so when the manufacturer wants to separate names for carton and pack levels separately.
17. Accounting Code: This will be your accounting code for this buydown in the general ledger export.
18. Disable Sending Alert: If toggled OFF, the sending alert will be disabled.

Editing a Buydown Record:
Follow the steps mentioned below to edit the Buydown Record:
• Click the “Edit” button highlighted in Figure A above to edit a buydown record.
• The form highlighted in Figure E will appear on your screen.



                                                                                 Figure E

Buttons and Fields:

1. Delete: This button helps you delete the current buydown record.
2. Save & Close: Click on this button if you want to save all the details in the Buydown Form and close it.
3. Save & New: This button will help you save the current form and open a new Buydown Form.
4. Save: This button helps you save the changes made in the form and stay on the same page.
5. Cancel: This button will discard all the changes made.
6. Manage Locations: This button helps you manage locations from the drop-down menu for which the created buydown will be applicable. See (Figure F).


                  Figure F

If you click on the Manage button, a form will be highlighted in Figure F.                                                        
                                    

                                                             Figure G
7. Delete Location (Store): The location is actually the store that will be associated with the buydown.
8. Add Item Type: This button allows you to specify the product category for which the buydown is to be applied. 
9. Delete All Products: Clicking on this button clears the filter that contains "delete all selected products." 
10. Delete Single Product: This button allows you to delete a single product selection. 

Fields: 
(12-24) Fields are explained above.

Deleting a Buydown Record

  1. Click the “Delete” button highlighted in Figure A above to delete a buydown.
  2. The form highlighted in Figure H will appear on your screen.

                                            Figure H
  1. Click “Yes, Delete” to continue the process of deleting the selected buydown.
  2. Click “Cancel” to close the pop-up and skip the deletion process.

Copy Buydown

Follow the steps mentioned below to copy the Buydown Record:
• Click the “Copy” button highlighted in Figure A above to copy a buydown record.
• The resultant form highlighted in Figure I will appear on your screen.

                                                                        Figure I

Manage Buydown Groups:

Follow the steps mentioned below to manage Buydown Groups:

• Click the “Manage Buydown Groups” button highlighted in Figure A above to manage buydown groups.
• The form highlighted in Figure J will appear on your screen.   
    

                                          Figure J
  1. If you click on any "Assign Buydowns" under the heading of (1), the form highlighted in Figure K will appear on your screen.  

                                                                            Figure K
  1. If you click on the Apply button, a message dialog box will appear (See Figure L).

                                      Figure L
  1. Click on Add Buydown Groups, and the form highlighted in Figure M will appear.

                                                    Figure M
  1. When you click on Create, the message dialog box is highlighted in Figure N below.
                   
                                                                 Figure N
Mass Update
Follow the steps mentioned below to update multiple Buydowns at once:
• Click the “Mass Update” button highlighted in Figure A above to update multiple buydowns at once. 
• The Figure O with a list of buydowns will appear on your screen. 
 
                                                                   Figure O
  1. Firstly, select the buydowns from the list, and then select the "Group" that they fall in. See Figure O.
  2. The form highlighted in Figure P will appear on the screen.

                                                                        Figure P

Mass Update Buydown Fields:

1. Groups: This field lets you choose the buydown group from the drop-down list. See Figure Q.
 
                             Figure Q
2. Buydown Name: This field shows the list of buydowns that have been updated.
3. Allow Date Ranges: This field consists of a drop-down menu that allows you to pick the date range.

                     Figure R
If the Toggle Date option is ON, then only you can edit Start Date (4) and End Date (5).                  
6. Allow Buydown Amounts: This field lets you choose the buydown amounts from the list down below.

                           Figure S
If the Allow this Buydown toggle is turned ON, then you can edit the $ (7) field.
8. Delete Buydown: Toggling this option ON will delete all of the selected buydowns.
9. Allow Location Change: If you wish to make any changes in the location (store), then you have the option to set the toggle to ON or OFF.
10. Replace Existing Location: You can set the value of this field to TRUE/FALSE if you wish to replace the existing location or not.
11. Manage Assignment:
-Select Location: This option lets you select the location using the options, All, By Location, and By Location Groups. See (Figure T).
 
                                               Figure T
  1. Make the necessary changes and click on Update Selected Buydowns; the selected fields will get updated.
  2. The form highlighted in Figure U below will appear on the screen.
                                                                                      Figure U
  1. Click on "Update Selected Buydown" to update the changes made.
  2. A dialog box with a success message will be displayed on your screen.     

Mass Update Buydowns Buttons:

12. Cancel: This option discards the changes made.
13. Update Buydown: Click on this update buydown to save the changes.                         

                                                Figure V
  1. Click on "OK" to mass update the buydowns.

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