Invoice Tax Rules

Invoice Tax Rules

Invoice Excise Tax Overview

Excise taxes are taxes required on specific goods or services like fuel, tobacco, and alcohol that primarily businesses pay. This module explains how the excise tax is applied on items in POS System,

Before understanding Invoice Tax Rules, you need to understand excise taxes in the POS system:
Understanding Excise Taxes:
In the POS system there are two forms of excise taxes:

  1)     The one that is paid by the customer on the transaction level (POS Flag).

Path to Access POS Flags Page: The main invoice tax rule page can be accessed under:

To reach the POS Flags module:

  1. Login to Control Center
  2. Choose Point of Sale
  3. Choose Maintenance
  4. Choose Taxes
  5. Choose POS Flags
  6. Choose Edit POS Flags
                                                                                       Figure A

(See Figure A) In the tax form, there's a field for excise tax with an option to apply the excise tax to the cost or the price.

As the item is rung up on the POS, whatever percentage is set for the excise tax, that amount is added to the transaction and the customer pays the excise tax. You can apply tax type in percentage or by flat dollar amount.


 2)  The other one is when the retailer pays these excise taxes at the time of purchase from the vendor.


This situation occurs in the case of the tobacco industry, especially for cigars and generally, these taxes are paid by the vendor, but since the vendor is being skipped here, the retailer must pay taxes.

Invoice Excise Tax would be the area where the retailer pays the excise tax on items from a manufacturer rather than a vendor.

So, if you add an item from the selected department on that invoice, 10% (example) of that item’s cost will be added as an excise tax.

                                                                      
Figure B below highlights the Invoice Tax Rule main page. All the created invoices will appear here, with the ability to edit and remove entries accordingly.

What's the purpose of Invoice Tax Rules?

*Description required*

Navigating to the Invoice Tax Rules Module:

To reach the POS Flags module:

  1. Login to Control Center
  2. Choose Point of Sale
  3. Choose Inventory
  4. Choose Invoices
  5. Choose Invoice Tax Rules

Understanding the Invoice Tax Rules Module Layout

Please see the image below labeled Figure B for a description of the buttons and fields that appear on the screen.


                                                                          Figure B

Adding New Invoice Tax Rule

Follow the steps mentioned below to add a new invoice tax rule:
  1. Click the “Add New” button highlighted in Figure A above to add a new invoice tax rule.
  2. The form highlighted in Figure C will appear on your screen.

                                                                                   Figure C
This part of the document describes the fields and buttons provided on the form highlighted in Figure C.
Fields:
  1. Name: This part of the document describes the fields and buttons provided on the form highlighted in Figure C.
  2. Vendor: This part of the document describes the fields and buttons provided on the form highlighted in Figure C.
  3. Select Locations: This part of the document describes the fields and buttons provided on the form highlighted in Figure C.
  4. Manage Departments: This part of the document describes the fields and buttons provided on the form highlighted in Figure C.
Buttons:
  1. Save & Close: Click on this button to “Save” the changes and exit the Invoice Tax Rules form. 
  2. Save & New: Click on this button to “Save” and open a new Invoice Tax Rules form.
  3. Save: Click on “Save” if you wish to stay on the same Invoice Tax Rules form. 
  4. Cancel: Click on “Cancel” to discard changes. 
  5. Manage: This button helps you manage the departments of the items/products that would be on the invoice with tax rules. See (Figure D).

                                                                               Figure D

Editing Invoice Tax Rule

Follow the steps mentioned below to edit the invoice tax rule:

  1. Click the “Edit” button highlighted in Figure A above to edit an invoice tax rule.
  2.  The form highlighted in Figure E will appear on your screen.

                                                                    Figure E

Deleting Invoice Tax Rule

Follow the steps mentioned below to edit the invoice tax rule:

  1. Click the “Delete” button highlighted in Figure A above to delete an invoice tax rule.
  2. The dialog box highlighted in Figure F will appear on your screen.

                                              Figure G
  1. Click “Yes, Delete to continue the process of deleting the invoice tax rule.
  2. Click Cancel to close the popup and skip the deletion process.

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