Figure 2.0

3.Understanding "Lottery Reconciliation Settings" Layout

Please see the image below labeled Figure 3.0 for a description of the buttons and fields that appear on the screen:

                                                                                               Figure 3.0

3.2.1. Drop-Down Options:

1. Lottery Sales Dept: A lottery ticket is considered a regular product; as such, you will want to create a department specifically for the lottery. Once that is done, the game number is assigned to the ticket for sales purposes. For this setting, select the department from the drop-down list associated with lottery sales (the department that is created to manage the physical lottery items and their sales at the store). See Figure 3.2.1.0.

                                       Figure 3.2.1.0

2. Lotto Sales Dept: Lotto represents non-physical lottery items such as state lotto and Powerball. Use the department name from the drop-down list for non-physical lottery items.

3. Get Payouts From: The lottery/lotto payout that are to be handled with options explained below. See Figure 3.2.1.1 below.

                         

                                                                  Figure 3.2.1.1

1.  Payout Account: If you select this option, the lotto/lottery is to be handled from the dedicated payout account.
   

For example: Suppose a customer has won a $20 lottery and wishes to buy a pack of cigarettes with that money. When Get Payouts From selected as Payout Account, the cashier has to carry out two separate transactions: where the customer brings the lottery ticket to the cash counter and shows it to the cashier. The cashier has to tender that sale out. They then carry out another transaction for cigarettes with the same money.

1. Department: With this option, if there's a payout where the customer wins some money, say $20, and the payout can be done along with the purchase in one transaction. This option is beneficial as it saves time, effort, and paper.
   

5. Lotto/Online Payout Department: Select the lotto payout department from the drop-down list that handles online lotto transactions.

6. Lottery Scratch Payout Department: Pick the department from the drop-down list that handles your lottery scratch payout.

1. Blind Shift Recons: If this is set to YES, then cashiers are not supposed to see what they have, i.e., how many tickets are sold or what ticket number is sold. If set to NO, then they can see which ticket has been sold in what quantity during reconciliation. Setting it to YES or NO has its own pros and cons, but if it's set to NO, it will let you know if there's any variance.

2. Shift Deposits Editable: If it is set to True, then you are allowed to edit the shift deposits during shift reconciliation. If set to NO, the shift deposits are not editable.

3. Shift Enable Lottery: If it is set to YES, then you are expected to do the lottery recon, and if it is set to NO (it is set to NO by default in case your store doesn't handle the lottery), then you are not allowed/expected to do the lottery reconciliation.

4. Lottery Use Multiple Zs: By default, it is set to NO, which means if there are multiple registers in a store, then lottery sales can go through only one of those registers for a shift at a store, so you cannot ring up lottery tickets on multiple registers. For all those tickets that are going through one particular register, when the cashier Z's out, we know exactly where that variance is coming from. If it is set to YES, then the lottery ticket can be rung up on multiple registers.

5. Use Lottery Safe: This is where you will keep any lotto games that are not currently for sale. If you keep more games than you have up for sale at a given time, then set this toggle to YES. If this is not the case, then set this toggle to NO. 

6. Lottery Lock Starting Ticket #: Each lottery book that you get from the state is inactive. Lottery activations are done to keep track of activations because they can be sold regardless. This is a lottery security setting that prevents the cashier from stealing the ticket. It is beneficial if set to YES. 

7. Lottery Base is Zero: If the Lottery Base is 0 toggle is set to YES, then the base for the lottery tickets will start from 0. For example, for a total of 50 tickets, if the sorting is set to ascending order, it will start from 0, 1, 2, 3, 4...49. For descending order, it will go as 49, 48, 47, 46...0.

1. Choose specific users to receive lottery email notifications: Choose specific users to receive email notifications for the reconciliation: You can choose the email of the admin/admin group from the drop-down list for the reconciliation notifications.

                                          Figure 3.2.3.0

2. Add custom emails to lottery notifications (1 per line): In case the emails are not there in the drop-down list, then you can add the custom email address of the recipient to receive the reconciliation notifications. Only one email can be added to a line. 

                                                 Figure 3.2.3.1