Time Clock

Time Clock

Time Clock Overview

The Time Clock feature allows employees at the store to log their working hours in the system on a daily basis.

Reaching the Time Clock Module:

To reach the Time Clock module:

  1. Log in to Control Center
  2. Choose Point of Sale
  3. Choose Maintenance
  4. Choose Time Clock

Understanding the Time Clock Module Layout

Please see the image below labeled Figure A for a description of the buttons and fields that appear on the screen.

                                                                    Figure A

Adding a New Time Log:

Follow the steps mentioned below to add a New Time Log:

  1.  Click the Add New button highlighted in Figure B above to add a New Time Log. 
  2. The form highlighted in Figure C will appear on your screen.

                                                                                          Figure B

Selecting a Time Log:

Follow the steps mentioned below to select the time log:
  1. Click the “Select Employee” button highlighted in Figure C above to select an employee for a Time Log.
  2. The form highlighted in Figure D will appear on your screen.

                                                            Figure C
Fields:
  1. Employee: This field displays the employee code and employee name.
  2. Location: This field displays the location of the store where the employee works.
  3. Type: This field lets you choose the Time Log type. (See Figure D).

                                           Figure D
  1. Standard: This option is by default set by the system when your clock-in type is normal.
  2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock-in and clock-out times should be entered once you come back.
  3. Other: Choose this option if your reason doesn’t fall into the above-mentioned categories.
  1. In-Time: Enter the time you clocked in at the POS.
  2. Out-Time: Enter the time when you are ready to leave.
  3. Calculated: This is a field that calculates the working hours between the In-Time and Out Time.

Editing Time Log:

Follow the steps mentioned below to add a new scheduled order:

  1. Click the “Edit” button highlighted in Figure B above to add a new time log.
  2.  The form highlighted in Figure E will appear on your screen.

                                                            Figure E
Fields:
  1. Enter Change Notes: This text field allows you to enter the notes that support the changes you are making.
  2. Entry Details: These fields show the general properties of the time log, and these properties are non-editable.
  3. Employee: This field displays the employee code and employee name.
  4. Location: This field displays the location of the store where the employee works.
  5. Type: This field lets you choose the time log type. (See Figure E).

  6.                                            Figure E
    1. Standard: This option is by default set by the system when your clock-in type is normal.
    2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock-in and clock-out times should be entered once you come back.
    3. Other: Choose this option if your reason doesn’t fall into the above-mentioned categories.
    1. In-Time: Enter the time you clocked in at the POS.
    2. Out-Time: Enter the time when you are ready to leave.
    3. Calculated: This is a field that calculates the working hours between the In-Time and Out Time.
Buttons: 
  1. Delete: This button lets you delete the entire time log.
  2. Save and Close: This button saves the changes and exits the time log.
  3. Save and New: This button also saves the changes made but opens the new time log form.
  4. Save: This button saves the current changes and opens the same page.
  5. Cancel: This button cancels all changes.
  6. Add Manual Breaks: These breaks can only be added by the company side, and a maximum of 7 breaks can be added. (See Figure F).
                                   
                                            Figure F

Deleting the Time Log:

  1. Click the “Delete” button as indicated in Figure A to delete a transfer record.
  2. The dialog box as shown in Figure G will appear on your screen.
                                                  Figure G
  1. Click “Yes, Delete” to continue the process of deleting the time clock record.
  2. Click “Cancel” to close the pop-up and skip the deletion process.

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