Time Clock

Time Clock

Time Clock Overview

The Time Clock module is used to log the working hours of the store employee. It can be seen on the home screen just below the cashier’s name in the upper left; tap the clock-in button. You are now clocked in.
Once you are clocked in, you’re ready to start using the POS. Tap the open POS button in order to proceed to the POS screen. Finally, it will also show what time you last clocked in and will display a clock-out button rather than the clock-in button.

Reaching the Time Clock Module

To reach the Time Clock module, follow the below steps:
  1. Step 1: Log into Control Center
  2. Step 2: Choose Point of Sale
  3. Step 3: Choose Maintenance
  4. Step 4: Choose Time Clock


By clicking the "Time Clock," you can see the existing in-out details for the employee.

Understanding the Time Clock Module Layout

Please see the image below labeled Figure A for a description of the buttons and fields that appear on the screen.

                                                                                            Figure A

Adding a New Time Log

Follow the steps mentioned below to add a New Time Log:

  1.  Click the Add New button highlighted in Figure B above to add a new time log. 
  2. The form highlighted in Figure C will appear on your screen.

                                                                                          Figure B

Selecting a Time Log

Follow the steps mentioned below to select the time log:
  1. Click the “Select Employee” button highlighted in Figure C above to select an employee for a time log.
  2. The form highlighted in Figure D will appear on your screen.

                                                                                 Figure C
Fields:
  1. Employee: This field displays the employee code and employee name.
  2. Location: This field displays the location of the store where the employee works.
  3. Type: This field lets you choose the time log type as highlighted in Figure D.

                                           Figure D
  1. Standard: This option is by default set by the system when your clock-in type is normal.
  2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock-in and clock-out times should be entered once you come back.
  3. Other: Choose this option if your reason doesn’t fall into the above-mentioned categories.
  1. In-Time: Enter the time you clocked in at the POS.
  2. Out-Time: Enter the time when you are ready to leave.
  3. Calculated: This is a field that calculates the working hours between the In-Time and Out Time.

Editing Time Log

Follow the steps mentioned below to add a new scheduled order:

  1. Click the “Edit” button highlighted in Figure B above to add a new time log.
  2.  The form highlighted in Figure E will appear on your screen.

                                                                                                            Figure E
Fields:
  1. Enter Change Notes: This text field allows you to enter the notes that support the changes you are making.
  2. Entry Details: These fields show the general properties of the time log, and these properties are non-editable.
  3. Employee: This field displays the employee code and employee name.
  4. Location: This field displays the location of the store where the employee works.
  5. Type: This field lets you choose the time log type. (See Figure E).

  6.                                            Figure E
    1. Standard: This option is by default set by the system when your clock-in type is normal.
    2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock-in and clock-out times should be entered once you come back.
    3. Other: Choose this option if your reason doesn’t fall into the above-mentioned categories.
    1. In-Time: Enter the time you clocked in at the POS.
    2. Out-Time: Enter the time when you are ready to leave.
    3. Calculated: This is a field that calculates the working hours between the In-Time and Out Time.
Buttons: 
  1. Delete: This button lets you delete the entire time log.
  2. Save and Close: This button saves the changes and exits the time log.
  3. Save and New: This button also saves the changes made but opens the new time log form.
  4. Save: This button saves the current changes and opens the same page.
  5. Cancel: This button cancels all changes.
  6. Add Manual Breaks: These breaks can only be added by the company side, and a maximum of 7 breaks can be added. (See Figure F).
                                   
                                            Figure F

Deleting the Time Log

  1. Click the “Delete” button as indicated in Figure A to delete a time log record.
  2. The dialog box as shown in Figure G will appear on your screen.
                                                  Figure G
  1. Click “Yes, Delete” to continue the process of deleting the time log record.
  2. Click “Cancel” to close the pop-up and skip the deletion process.

    • Related Articles

    • Time Clock Entry Report

      Time Clock Entry Report Overview The "Time Clock Entry Report" shows all employee time clock entries within the designated time frame. 1. Reaching the "Time Clock Entry Report" To reach the "Time Clock Entry Report," follow the below steps: Step 1: ...
    • Time Periods

      KB Article Coming Soon!
    • Other Settings

      Other Settings Overview POS -> POS Device Global Settings -> "Other Settings" You can manage and configure the general settings related to specific actions at the POS regarding Reg. Z, Clock In/Out, Time Clock, House Acct Vendors, and Auto-populate ...
    • Managing the Favorite Reports

      Overview "Report Favorites" shows the list of reports you saved as favorites. It allows quick access to the reports that you need to view frequently. Each report screen has the "Manage Favorites" button to save the configured report as a favorite. ...
    • Executive Comparison Crosstab Report

      Executive Comparison Crosstab Report Summary Overview The Executive Comparison Crosstab Report combines data from various areas such as sales, cycle counts, and the time clock to show an overview of a given location by weekly period. 1. Reaching the ...