Time Clock

Time Clock

Time Clock Overview

The Time Clock feature allows employees at the store to log their working hours and leaves in the system on a daily basis.

Navigating to the Time Clock Module:

To reach the Time Clock module:

  1. Login to Control Center
  2. Choose Point of Sale
  3. Choose Maintenance
  4. Choose Time Clock

Understanding the Time Clock Module Layout

Please see the image below labeled Figure A for a description of the buttons and fields that appear on the screen.

                                                                    Figure A

Adding a new Time Log:

Follow the steps mentioned below to add a new time log:

  1.  Click the “Add New” button highlighted in Figure B above to add a new time log. 
  2. The form highlighted in Figure C will appear on your screen.

                                                                                          Figure B

Selecting a Time Log:

Follow the steps mentioned below to select the time log:
  1. Click the “Select Employee” button highlighted in Figure C above to select an employee for a time log.
  2. The form highlighted in Figure D will appear on your screen.

                                                                           Figure C

Fields:

  1. Employee: This field displays the employee code and employee name.
  2. Location: This field displays the location of the store where the employee works.
  3. Type: This field lets you choose the time log type. (See Figure D).

                                           Figure D
  1. Standard: This option is by default set by the system when your clock-in type is normal.
  2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock in and clock out time should be entered once you come back.
  3. Other: Choose this option if your reason doesn’t fall in the above-mentioned categories.
  1. In-Time: Enter the time you clocked in POS.
  2. Out-Time: Enter the time when you are ready to leave.
  3. Calculated: Enter the time when you are ready to leave.

Editing Time Log:

Follow the steps mentioned below to add a new scheduled order:

  1. Click the “Edit” button highlighted in Figure B above to add a new time log.
  2.  The form highlighted in Figure E will appear on your screen.

                                                            Figure E
Fields:
  1. Enter Change Notes: This text field allows you to enter the notes that support the changes you are making.
  2. Entry Details: These fields show the general properties of the time log, and these properties are non-editable.
  3. Employee: This field displays the employee code and employee name.
  4. Location: This field displays the location of the store where the employee works.
  5. Type: This field lets you choose the time log type. (See Figure E).

  6.                                            Figure E
    1. Standard: This option is by default set by the system when your clock-in type is normal.
    2. Sick/Vacation/Holiday: These are different options that are to be selected when you are away from the POS device. Your clock in and clock out time should be entered once you come back.
    3. Other: Choose this option if your reason doesn’t fall in the above-mentioned categories.
    1. In-Time: Enter the time you clocked in POS.
    2. Out-Time: Enter the time when you are ready to leave.
    3. Calculated: Enter the time when you are ready to leave.
Buttons: 
  1. Delete: This button lets you delete the entire time log.
  2. Save and Close: This button saves the changes and exits the time log.
  3. Save and New: This button also saves the changes made but opens the new time log form.
  4. Save: This button saves the current changes made and opens the same page.
  5. Cancel: This button cancels all changes.
  6. Add Manual Breaks: These breaks can only be added by the corporate side and a maximum of 7 breaks can be added. (See Figure F).
                                   
                                            Figure F

Deleting the Time Log:

  1. Click the “Delete” button as indicated in Figure A to delete a transfer record.
  2. The dialog box as shown in Figure G will appear on your screen.
                                                  Figure G
  1. Click Yes, Delete” to continue the process of deleting the time clock record.
  2. Click “Cancel” to close the popup and skip the deletion process.

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