Time Clock - Control Center

Time Clock - Control Center

Time Clock - Control Center Overview

This is an employee-specific module that is to be used by the employees who do not work on the POS system. 
For information pertaining to the "Time Clock" feature used in POS, visit the "Time Clock - POS" article.
Prerequisite: For employees to access this module, the below-mentioned settings are required to be set to NO by the corporate user.
Control Center>>POS>>Maintenance>>Settings>>POS Settings>>More>>Other Settings>>Disable Timeclock.

                                                                                              Figure 0.0

After logging in, make sure that you have selected the current location.

Reaching the "Time Clock" Module:

To reach the "Time Clock" module, follow the below steps:
  1. Step 1: Log into Control Center
  2. Step 2: Choose Time Clock

                                                                               Figure 0.1                                                                                    

Understanding the "Time Clock" Module Layout in Control Center

Please see the image below labeled Figure 0.2 for a description of the buttons and fields that appear on the screen.

                                                                         Figure 0.2

When you click on the "View Details" button, the form highlighted in Figure 0.3 appears. 

                                                                                 Figure 0.3

1. Clock In: Employees can use this button to clock in their shift.
2. Print: This button is used to print the employee time clock (shift) report.  

1. Clocking In for Your Shift

For the employees who do not have access to log into the system via POS, they can log in through Control Center.

Follow the steps mentioned below to clock in: 

  1. Click the “View Details” button highlighted in Figure 0.1 above to clock in.
  2. The form highlighted in Figure 1.0 will appear on your screen.                                                                        
                                                                                                                                          Figure 1.0
  1. Click on the "Clock In" button as shown in Figure 1.0.

                                                                                Figure 1.1
  1. Select the Entry Type from the drop-down list.

                                                                               Figure 1.2
  1. Standard: This option is by default set by the system and is often chosen for a general shift.
  2. Sick/Vacation/Holiday/Bereavement/Unpaid Time Off: These are different options that can be selected in case employees are to be paid/unpaid for time off. 
  3. Other: Choose this option if the time entry doesn’t fall into the above-mentioned categories.
  1. Once selected, click on "OK." 
  2. You will be notified with a Success message.
  3. Click on "OK" to proceed.
                                                                                                                                            Figure 1.3
  1. After acknowledging the Success message dialog box, your clock-in record will be created, and it will appear as displayed in Figure 1.4 below.                                                                                                                                                                               Figure 1.4

1.1. Clocking Out from Your Shift

Follow the steps mentioned below to clock out from your shift: 

  1. After being clocked in and you complete your shift, click the “Clock Out” button highlighted in Figure 1.1.0 below to clock out.

                                                                                        Figure 1.1.0
  1. The Success alert highlighted in Figure 1.1.1 will appear on your screen.      

                                                                                                            Figure 1.1.1
  1. Click on "OK" to acknowledge the clock-out message.

2. Printing the Time Clock

With the Print function, the system will create the shift's file based on the selections made and open it in a new tab. You can download the soft copy or print the paper copy as per your requirements.
  1. Export the shift as a PDF, CSV, or Excel file.
  2. Open the PDF on a new tab with a single click. 

Follow the steps mentioned below to print the time clock:  

  1. Click the “Print” button highlighted in Figure 0.3 above.
  2. Make the selections you wish to have on the printout. 
  3. Click the "Start Print" button to create the file.

                                                 Figure 2.0
Make appropriate selections:
    1. Sort By: Select any option: None, In-Time, Out Time, or Time Worked                                                                                                                                                                                                      Figure 2.1
    1. Export Type: Select the export type as any of the following: PDF, CSV, or Excel (xlsx). 

                                                 Figure 2.2  
  1. Include Header: The system enables this button by default. Please turn it off to exclude the time clock's file header from the report.  
  2. Repeat Header On Every Page: This button is enabled by default. Set it to No/Yes if you want to add/remove the title from showing on each time clock page. 
  3. Send As Email: Enable this button to send the time clock file via email. The Email Address field will appear. Enter the email address and click "Send Email." 
Once printing settings are configured, click "Print" to print the Time Clock report in the desired format.
The report will appear as highlighted in Figure 2.3.

                                                                                                                                                                                              Figure 2.3

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