Time Clock Edited Entries Report Overview

1. Reaching the "Time Clock Edited Entries Report"

To reach the "Time Clock Edited Entries Report," follow the below steps:

Step 1: Log into Control Center

Step 2: Choose Point of Sale

Step 3: Choose Reports

Step 4: Choose List Reports

Step 5: Choose Time Clock Edited Entries Report

See Figure 1.0. FTx has a large number of different reports to assist you in running your business. Clicking on list reports on the left, followed by the drop-down labeled Choose Report, will allow you to select the "Time Clock Edited Entries Report."

Figure 1.0

You will see the "Report Data is Empty" message initially. You need to select the date range to check the "Time Clock Edited Entries Report." See Figure 1.1.

2. Generating the "Time Clock Edited Entries Report" 

When you navigate to the page, you will see some options are pre-selected by default. You can select checkboxes and/or dropdowns to edit the report parameters prior to clicking on "Generate Report." See Figure 2.0.   

1. Store: This field displays the store name and store number.
   
2. Employee Name: This field displays the employee's name who clocked in/out of their shift time.
   
3. In Time: This field displays the log-in time and date.
   
4. Out Time: This field displays the log-out time and date.
5. Time Worked: This field displays the number of hours calculated between the clocked-in and clocked-out times.
   
6. Manual: This field shows if the time clock entries have been entered manually and not from the POS.
   
7. Change Note: This field displays the notes entered by the user while editing the time clock entry.
   
8. Updated By: This field displays the name of the user who edited the time clock entry.

3. Filter By:

1. Show All: This option will display the list of all cashiers.
2. Filter By Cashiers: This filter will allow you to select one or more cashiers and generate the corresponding report for the chosen cashiers. See Figure 3.1.
   

Figure 3.1

                                                              

The expected report:

       Figure 3.2

4. Date Range:

You can filter your time clock entries in the report by selecting the date range.

Clicking the cursor on the date box will open a small calendar, allowing you to choose a specific date range. You can also manually enter the date in mm/dd/YYYY format. You can also click on the "Presets" button to get a dropdown of common date ranges.

Figure 4.0

4.1 Start Date: This field lets you choose the start date of the date range. See Figure 4.0.

4.2 End Date: This field lets you choose the end date of the date range. See Figure 4.0.

4.3 Presets: The Presets label is provided to select some common date ranges to generate the report with that. See Figure 4.0.

5. Group By:

1. None: By default, "None" will be pre-selected, which means the data will be displayed without any grouping.
2. Location: If you select "Location," the data will be displayed in the grouping according to the locations (stores) individually.
   

                                                                                                                                              Figure 5.1

1. Group By Location: Here, you will get a drop-down selection of the location groups. You can use the Include Location Group(s) drop-down option to check the time clock entries for a specific location group.
   

                                                                         Figure 5.2

6. Checkbox Filters:

1. Sort by Last Name: This option will display the report by sorting it by the last name of the employee (displaying employee names in alphabetical order of last name).             

1. Show Summary Report: This option will display the summary (with the limited fields) of the time clock entries, i.e., employee name and number of hours worked in the selected date range.
   

1. Using Accounting Format: Choosing this option will display the report in accounting format, i.e., the time format will be changed. The hours and minutes are separated by a decimal.
   

                                                                                                                                                                                                                                                                                  Figure 6.2

1. Group by Employee: This option will group the report by employee name.
   

                                                                                                                                                                                                                                                                                 Figure 6.3

1. Only Manual Entries: If this option is selected, it will only list all the manual entries under the employee's name.

                                                                                                                                                                                                                                                                                           Figure 6.4

1. Worked in > 1 Store: This filter option will display the list of employees who have worked in more than one store.                  

                                                                                                                                                                                                                                                                                     Figure 6.5