Transfers

Transfers

What's the Purpose of Transfers?

Transfers provide a method for a store to request merchandise from another store. This allows for inventory to be transferred from one store to another while still allowing the store transferring the merchandise to adjust the transferred quantities before the transaction is complete.

Reaching the Transfers Module:

To reach the Transfers module:
  1. Log into Control Center
  2. Choose Point of Sale
  3. Choose Inventory
  4. Choose Transfers

Understanding the Transfers Module Layout

Please see the image below labeled Figure A for a description of the buttons and fields that appear on the screen.

                                                                                             
                                                                                    Figure A

Adding New Transfer

Follow the steps mentioned below to add a new transfer:
  1. Click the “Add New” button highlighted in Figure A above to add a new transfer.
  2. The form highlighted in Figure B will appear on your screen.    

                                                                                 Figure B
  1. Fill in the required information in each field to add a new transfer.
  2. Finally, you may apply, save, close, or add a new transfer limit using the highlighted buttons.

Editing Transfer Record

The fields of the forms are described in the latter part of the document.
Follow the steps mentioned below to edit a transfer record:
  1. Click the “Edit” button highlighted in Figure A above to edit the transfer record.
  2. The form shown in Figure C will appear on your screen.

                                                                              Figure C
The transfer record can only be edited until it is not applied.  Once you click on apply, the changes cannot be reversed.
Fields and Buttons:

1.1: Apply: This button will appear differently depending on which side of the transfer record the user is operating.
  1. Apply To:  This creates and applies for the transfer only at the TO location.
  2.  Apply From: This creates and applies for the transfer only at the FROM location. 
Depending on whether you are on the sender's or receiver's side, you will only see one Apply option To or From.
1.2: Copy transfer: It allows you to copy the transfer filter applied to a particular transfer record.
1.3: Print Transfer: This button helps you print the PDF of the transfer record you are currently 
1.4: Add to Do: This “Add to Do” button helps you to schedule a transfer process for a later date (See Figure D).

                                         Figure D

1.5: Delete: This delete button helps you delete the transfer record until the transfer is applied.
1.6: Save and Close: This button helps you save the fields in the transfer record and exit the current screen without applying for the transfer.
1.7: Save and New: Another saving option, this button helps you save the transfer record and presents you with a new screen for adding a new transfer.
1.8: Save: This button helps you save the current transfer record and reopens the same transfer record in case you wish to add more items to the transfer record.
1.9: Cancel: This button comes in handy if you want to discard all the changes.
2.1: Search/Advanced Search: This button helps you search for and add products to the transfer.

                                     Figure D

  1. You can find a product by selecting it from the list below, by UPC, or by name.
  2. Then you can click on Apply or Cancel accordingly.
Fields
  1. Date: This field is auto-filled by the system as the current date and is non-editable.
  2. Memo: In this field, you can write any note or message that makes it unique or easier to remember.
  3. From Location: This field allows you to enter the name of the store location you wish to transfer inventory from.
  4. To Location: This field allows you to specify the name of the store location to which you wish to transfer the inventory. By default, you are only allowed to choose one store location.
Transfer Items: This encloses the transfer records with major details needed for professional business use.
  1. Name: It comprises the name of the item that is to be transferred.
  2. UPC: It denotes the Unique Product Code of the item being transferred from the store.
  3. Quantity: It defines the quantity of the items to be transferred.
  4. Cost: This is the price for which the store bought the item.
  5. Total Cost: Total is the resultant of no. of items  X cost per product.
  6. Retail Each: This is the amount for which the individual item unit is to be sold.
Transfer Details: This encloses some informational, non-editable fields.
  1. Status: The status will appear “Not Applied” until the transfer of items is confirmed from both ends. The transfer is only completed when the transfer request is accepted and processed by another store that is included in the process. The status will change to “Applied" once the transfer process is over. 
  2. From Applied: This is also a status field that shows the status of the transfer process from the process initiator side.
  3. To Applied:  Another field to show the status of the transfer process from the other side.
  4. Final Applied Date: The date of the transfer process is displayed in this field.

Deleting Transfer Record

For successful transfer records, the delete option is not available.
  1. Follow the steps mentioned below to delete a transfer record:
  2. Click the “Delete” button as indicated in Figure A to delete a transfer record.

                                                                            Figure E
You only have the right to delete transfers that have not been applied yet. (The red cross denotes the non-applied transfers, which you have the right to delete.)
  1.  The dialog box shown in Figure F will appear on your screen.

                                                   Figure F

  1. Click “Yes, Delete” to continue the process of deleting the transfer record.
  2. Click “Cancel” to close the popup and skip the deletion process.

Copy Transfer Record

Follow the steps mentioned below to copy a transfer record:
  1. Click the “Copy” button highlighted in Figure A above to copy the transfer record.
  2. The form shown in Figure G above will appear on your screen.

                             Figure G
  1. Fill in the form fields with the information that you need to create new transfer.
  2. Once the information is filled in, click on the "Copy" (1.2) button to copy the selected transfer.
  3. Click on "Cancel" (1.1) to discard the copying process otherwise.
Fields:
  1. From Store: This field allows you to enter the name of the store location you wish to transfer inventory from.
  2. To Store: This field allows you to specify the name of the store location to which you wish to transfer the inventory. By default, you are only allowed to choose one store location.
  3. Memo: In this field, you can write any note or message that makes it unique or easier to remember.
  4. Date: This field is auto-filled by the system as the current date and is non-editable.

Print Transfer Summary

Follow the step mentioned below to print a summary of the transfer record:
  1. Click the “Print Summary” button highlighted in Figure A above to download the summary of the Transfer record in PDF format.
  2. You can see the sample report as shown in Figure H.

                                                                         Figure H


    • Related Articles

    • Suggested Transfers

      Suggested Transfers Overview Stock transfers are essential to the retail business because they efficiently optimize perpetual inventory. FTx Cloud POS offers you an intelligent feature, "Suggested Transfers." This feature allows retailers to analyze ...

    • Transfers Report

      Transfers Report Overview Transfer report type will display the product transfer data for stores from where the transfer was done, and the stores to which the transfer was done. Multiple different types of sorting functionalities and filters can be ...

    • Transfer Cost Comparison

      Transfer Cost Comparison Overview The Transfer Cost Comparison report will display the product transfer data for all the store locations of your company. The primary purpose of this report type is to compare the value of the cost and quantity of each ...

    • Accounting Export Utility

      Accounting Export Utility Overview Accounting Export Utility puts all of your sales information directly into the hands of your accountants by exporting data to your accounting system using different export formats, e.g., Standard CSV, Excel, ...

    • Employee Groups

      Employee Groups Overview The admin can create, manage, and use a “Group” assignment for employees to simplify permissions. This allows you to set up permissions based on a role and assign employees without having to individually manage employee ...