Tax Rates

Tax Rates

Tax Rates Overview

When the product is sold, the tax will apply to the product and be calculated with the sub-total amount of the product. It is possible that different tax rates will be applied to the product as per various locations or regions.

How tax rate will configure under FTx Cloud POS: Tax Rates > Tax Groups > POS Flags > Departments > Products fall into the specific departments
  1. Tax Rates: Configure the rates of the tax and these rates will be location specific. (This is explained in this KB Article.)
  2. Tax Groups: Tax Rates will be added to the Tax Group. Whatever tax rates (single or multiple) are applied to the product, they must be assigned in the Tax Group. 
  3. POS Flags: The tax group will be assigned to the POS Flag, along with age restriction and excise tax if applicable. It is possible that one Tax Group can be assigned to multiple POS Flags.
  4. Department: The POS Flag will be assigned to the department, and the products within it will be classified according to a specific tax group, age restriction, and exise tax, if applicable. It is possible that one POS Flag can be assigned to multiple departments.
  5. Products/Items: Only one department will be assigned. The department is to classify the products into specific tax groups, age restrictions, and other options.

Reaching the Tax Rates Module

To reach the Tax Rates module: 
  1. Step-1: Log into Control Center 
  2. Step-2: Choose Point of Sale
  3. Step-3: Choose Maintenance 
  4. Step-4: Choose Taxes

                                                                                                                                    Figure A     

Understanding the Tax Rates Main Page

By clicking the "Taxes" from the left panel, the Tax Rates page will be redirected by default. See Figure A below.

                                                                                                                  Figure B

1. You will see the list of the existing tax rates in the grid view.
2. From the grid view, the Tax Groups column represents the tax rates that are assigned to the specific group. You can see more than one group name if it is assigned to multiple groups. The tax rate that is not assigned to Tax Group yet will be indicated as N/A.
3. Min and Max columns are the minimum and maximum taxable rates of the Tax.
4. Edit Tax RateThis button helps the user to modify the details of the tax rate.
5. Delete Tax Rate: This button helps the user to remove the tax rate.
6. Add New: This button helps the user to add a new tax rate.

Adding New Tax Rate

Follow the steps mentioned below to add a new Tax Rate:
  1. Click the "Add New" button that is highlighted in Figure A to add the new Tax Rate.
  2. After clicking the "Add New" button, the form highlighted in Figure B will appear on the screen.

                                                                                                                              Figure C
You will see the fields of the Tax Rates as shown in Figure C above. 
1. Name: Enter the name of the tax rate. (The Tax Rate name would be similar to taxes that are applied on selling the products so it will be easy to identify the tax.)
2. Account Number: Select an existing Pricebook Zone from the drop-down selection. This field will copy the settings of the selected Pricebook Zone for the new Pricebook Zone, i.e., product’s Cost and Price.
This will help to avoid manual entry with the common settings to reduce the time for the new Pricebook Zone.
3. Rate Locations (Change All): Enter the specific tax rate value for all the locations (stores) with just one click. The "Change All" section is explained individually.
4. Tax Rates (Location-wise): You will see the lists of the locations (stores) with the Tax Rate value (%), Flat Tax value, and Occupational Tax value (%). Enter the applicable tax rate values manually.
Note: The "Tax Rate" & "Occupational Tax" values will be in a percentage (%) while the "Flat Tax" value will be in flat value.

Change All:
You can enter the common tax rate for all the locations, so you will not require all the tax rates manually. This is the bulk updating option for the tax rates.
By clicking on the "Change All" button, you will see the pop-up with the "Apply For" and "Rate Value" fields. See Figure D
  1. Apply For: You can select the "Tax Type" from the drop-down selection to enter the tax rate value.

                                                                                                                              Figure D
Rate Value: Enter the tax rate value that is applicable as per the tax type selection (percentage or flat value). See Figure E below. i.e., here, the "Rate Value" type is selected and the 5 (%) tax rate value is entered.

                                                                                                                              Figure E
  1. Once you select the tax type and enter its value, click on the "Apply" button to assign the rate value in all locations (stores) for the selected tax type. See Figure F. Click on the "Cancel" button if you don't want to update the tax rate.

                                                                                                                              Figure F
  1. As shown in above Figure F, 
    1. The "Rate Value" is inserted for all the locations as entered in the bulk updating rate for all locations. However, it is possible that the tax rate might vary as per the different locations.
    2. Change the tax rate value manually for Rate Value (%), Flat Ta ($), and Occupational Tax (%).
    3. Buttons: Once the tax rate values are entered, save the Tax Rate.
  1. Save & Close: Click on this button if you want to save the tax rate details and close it.
  2. Save & New: Click on this button if you want to save the tax rate details but also want to new tax rate for another applicable tax on product.
  3. Save: Click on this button if you want to stay on the tax rate details page after saving it.
  4. Cancel: The tax rate will not be added (saved) and you will be redirected to the list of the tax rates page.
  1. Once the tax rate details are saved, the new tax rate record will be listed on the tax rates page. See Figure G below.
    1. The newly created tax rate has yet to be assigned to the tax group, so it shows N/A.
    2. The minimum tax rate (%) is 4 and the maximum tax rate is 5 for the different locations, respectively.

                                                                                                                              Figure G

Note-1: Assigning Tax Rate to Tax Group

Once you create the new Tax Rate, the admin user can assign it to the Tax Groups where the tax rate is applicable. See Figure H.

Information on how to assign Tax Rates under the specific Tax Group is provided in the individual KB Article on Tax Groups.

                                                                                                                              Figure H

Editing Tax Rate Details

Follow the steps mentioned below to edit/update the tax rate details:

  1. To edit the tax details, click the "Modify" button that is highlighted in Figure A or simply click on the Tax Rate name from the list.
  2. In both cases, you will be redirected to the tax rate details page. See Figure I below.

                                                                                                            Figure I

1. You can see the existing tax rate details.
2. You will get two additional buttons named: "Delete" and "Print" from the tax rate editing page.
  1. Delete: By clicking on the "Delete" button, you can delete the tax rate record and remove it from the system. If you click, a warning message will pop up on the screen to confirm the deletion.
  2. Print: By clicking on the "Print button," the tax rates will be downloaded in PDF and then print out as per need.
3. Buttons: Once the tax rate values are updated, save the tax rate details. (Save buttons explanations will be similar to “Adding New Tax Rates”.

Deleting a Tax Rate

Follow the steps mentioned below to delete the tax rate: 
  1. Click on the "Remove" button highlighted in Figure A to delete the tax rate. You can delete the Tax Rate record from its editing page as well (See Figure J).
  2. In both cases, the confirmation pop-up will be asked. See Figure J below.

                                                             Figure J

Note-2: Deleting assigned Tax Rate

You cannot delete the Tax Rate if you have already been assigned to one or multiple Tax Groups. If you try to delete it, you will see the notification message as shown in Figure K.

                                                                                           Figure K

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