Time Clock Entry Report

Time Clock Entry Report

Time Clock Entry Report Overview

The "Time Clock Entry Report" shows all employee time clock entries within the designated time frame.

1. Reaching the "Time Clock Entry Report"

To reach the "Time Clock Entry Report," follow the below steps:
Step 1: Log into Control Center
Step 2: Choose Point of Sale
Step 3: Choose Reports
Step 4: Choose List Reports
Step 5: Choose Time Clock Entry

See Figure A. FTx has a large number of different reports to assist you in running your business. Clicking on list reports on the left, followed by the drop-down that says Choose Report, will allow you to select the "Time Clock Entry Report."

Figure A
You will see the "Report Data is Empty" message initially. You need to select the date range to check the "Time Clock Entry Report." See Figure B.

Figure B

2. Generating the "Time Clock Entry Report" 

When you navigate to the page, you will see some options are pre-selected by default. You can select checkboxes and/or dropdowns to edit the report parameters prior to clicking on "Generate Report." See Figure C.   

                                                                     Figure C

Fields:
  1. Store: This column lists the store name and store number.
  2. Employee: This field gives the employee's name who clocked in/out of their shift time.
  3. In-Time: Here, the log-in time and date for the particular employee are mentioned. 
  4. Out-Time: Here, the log-out time and date for the particular employee are mentioned. 
  5. Time Worked: This is the number of hours calculated between the clocked-in and clocked-out times.
  6. Manual: If the time clock entries have been entered manually and not from the POS.
  7. Edited: If the clock-in/out time has been edited by the admin on request.
  8. Entry Type: This describes the entry type: Standard, Sick, Vacation, Holiday, and Other.

3. Filter By:

This filter gives you the option to choose whether you wish to display the report for Show All or Custom Filter.

                                                                                                                                             Figure D
Options:
  1. Show All: This option will display the list of all cashiers.
  2. Custom Filter: This filter will allow you to select individual or multiple employees to view. See Figure E.

                                                                                                                                                                      Figure E       
                                                              
The resultant report:

                                                                                                                                                  Figure F

4. Date Range:

You can filter your sales data in the report by selecting the date range.
By clicking the Edit box, you will be taken to a tiny calendar where you can select a specific date range. You can also manually enter the date in mm/dd/YYYY format. You can also click on the presets button to get a dropdown of common date ranges.

                                                                                                                                                     Figure G

4.1 Start Date: This field lets you choose the start date of the date range. See Figure G.
4.2 End Date: This field lets you choose the end date of the date range. See Figure G.
4.3 Presets: The Presets label is provided to select some common date ranges to generate the report with that. See Figure G.

5. Group By:

You will see a "Group By Location" drop-down from which you can select either Location or Location Group for grouping the Time Clock Entry data. See Figure H.
                                                                                                                                                                                                                                                                                    Figure H
  1. None: By default, "None" will be pre-selected, which means the sales data will be displayed without any grouping.
  2. Location: If you select "Location," the buydown sales data will be displayed in the grouping according to the locations (stores) individually.

Figure I
  1. Location Group: When you select "Location Group," you will get a drop-down selection of the location groups. You can use the Include Location Group(s) drop-down option to check the sales data for a specific location group.

Figure J

6. Filter by Entries:

  1. Only open entries: Choosing this option will display a report of the list of time clock entries that the user clocked in but didn't clock out.                                                                                                                                                                                                                                                                                                                                                                                            Figure K

  1. Only clocked out entries: Choosing this option will display a report of the list of time clock entries that the user clocked out.                                                                                                                                                                                                                                                                        Figure L
  1. Clocked out and open entries: Choosing this option will display a report of the list of all employee time clock entries whether still open or closed.                                                                                                                                                                                                                                                              Figure M

7. Checkbox Filters:

  1. Sort by Last Name: This option will display the report by sorting it by the last name of the employee (displaying employee names in alphabetical order of last name).                                                                                                                                                                                                                                                                                 Figure N
  2. Show Summary Report: This option will display the summary (with the limited fields) of the time clock entries, i.e., employee name and number of hours worked in the selected date range.

                                                                                                                                                                    Figure O
  1. Using Accounting Format: Choosing this option will display the report in accounting format, i.e., the time format will be changed. The hours and minutes are separated by a decimal.

                                                                                                                                                                     Figure P                                   
  1. Group by Employee: This option will group the report by employee name.

                                                                                                                                                             Figure Q
  1. Only Manual Entries: If this option is selected, it will list all the manual entries under the employee's name.

                                                                                                                                                                           Figure R
  1. Worked in > 1 Store: This filter option will display the list of employees who have worked in more than one store.

                                                                                       Figure S

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