Time Clock Entry Report Overview

1. Reaching the "Time Clock Entry Report"

To reach the "Time Clock Entry Report," follow the steps below:

Step 1: Log into Control Center

Step 2: Choose Point of Sale

Step 3: Choose Reports

Step 4: Choose List Reports

Step 5: Choose Time Clock Entry

See Figure 1.1. FTx has a large number of different reports to assist you in running your business. Clicking on the list reports on the left, followed by the drop-down that says Choose Report, will allow you to select the "Time Clock Entry Report."

Figure 1.1

You will see the "Report Data is Empty" message initially. You need to select the date range to check the "Time Clock Entry Report." See Figure 1.2.

2. Generating the "Time Clock Entry Report" 

When you navigate the page, you will see that some options are pre-selected by default. You can select checkboxes and/or drop-downs to edit the report parameters prior to clicking on "Generate Report." See Figure 2.1. 

Figure 2.1

1. Store: This column lists the store name and store number.
   
2. Employee: This field gives the name of the employee who clocked in/out of their shift time.
   
3. In-Time: Here, the log-in time and date for the particular employee are mentioned. 
   
4. Out-Time: Here, the log-out time and date for the particular employee are mentioned. 
   
5. Biometric In: This column shows whether the employee utilized a biometric method to clock in.
6. Biometric Out: This column shows whether the employee utilized a biometric method to clock out.
7. Change History: This column indicates whether the backend user has updated the employee's time clock entry. 
   
1. If the entry is updated, click "Yes" to view the change history. The Change History screen will appear, displaying the information, as Figure 2.2 shows. 

Figure 2.2

1. Time Worked: This is the number of hours calculated between the clocked-in and clocked-out times.
   
2. Manual: If the time clock entries have been entered manually and not from the POS.
   
3. Edited: Indicates whether the clock-in/out time has been edited by the admin on request. If the time has been edited, you can click "Yes." Clicking on "Yes" will navigate you to the Time Clock Edited Entries report, where the details of edited time clock entries with notes and user details will be displayed.   
   
4. Entry Type: This describes the entry type: Standard, Sick, Vacation, Holiday, and Other.

3. Filter By

1. Show All: This option will display the list of all cashiers.
2. Custom Filter: This filter will allow you to select individual or multiple employees to view. See Figure 3.2.
   

Figure 3.2

1. 1: Select the required employees by ticking the respective checkboxes. 
2. 2: Click the green Arrow icon to move the selected employee records to the "Selected Area." 
3. 3: Use the "Apply" button to apply your selection. 

The resultant report:

 Figure 3.3

4. Date Range:

You can filter your sales data in the report by selecting the date range.

By clicking the Edit box, you will be taken to a tiny calendar where you can select a specific date range. You can also manually enter the date in MM/DD/YYYY format. You can also click on the "Presets" button to get a drop-down of common date ranges.

 Figure 4.1

1. 1 Start Date: This field lets you choose the start date of the date range. 
2. 2 End Date: This field lets you choose the end date of the date range. 
3. 3 Presets: The Presets label allows you to select some common date ranges and generate the report based on those. 

5. Group By

1. None: By default, "None" will be pre-selected, which means the sales data will be displayed without any grouping.
2. Location: If you select "Location," the buydown sales data will be displayed in the grouping according to the locations (stores) individually.
   

 Figure 5.2

1. Location Group: When you select "Location Group," you will see a drop-down menu with a selection of location groups. You can use the Include Location Group(s) drop-down option to check the sales data for a specific location group.
   

 Figure 5.3

6. Filter by Entries

1. Only clocked out entries: Choosing this option will display a report of the list of time clock entries that the user clocked in and clocked out. 
2. Clocked out and open entries: Choosing this option will display a report of the list "Clocked Out Entries" and "Open Entries." 
3. Only open entries: Choosing this option will display a report of the list of time clock entries that the user clocked in but didn't clock out.   
   

7. Entry Type

 Figure 7.1

1. You can choose any other option from the drop-down and click "Generate Report" to view the records specific to the selected option. For example, if you choose "Standard" to generate the report, the system will only show records with the standard entry type, as Figure 7.2 shows. 
   
2. Similarly, you can choose any other options. 

 Figure 7.2                                                                                                                                                                          

8. Checkbox Filters

1. Show Scheduled Time: The Show Scheduled Time checkbox lets you view the employees' scheduled time along with their actual clock-in and clock-out time. 
   
1. When you tick this checkbox and click "Generate Report," the system will generate the report, as shown in Figure 8.1.
   

 Figure 8.1

1. The Show Early/Late Entries checkbox will also appear when you tick the Show Scheduled Time checkbox.
   
2. When you tick the Show Early/Late Entries checkbox, the Minutes Outside of Scheduled drop-down will appear. It will have four self-explanatory options: All Entries Outside Scheduled Time, Early Clock-In/Late Clock-Out, Late Clock-In/Early Clock-Out, and Early/Late Clock-In/Clock-Out. 
   
3. By default, the system will choose the All Entries Outside Scheduled Time option and show the respective records. 
   

 Figure 8.2

1. If you choose any option other than the All Entries Outside Scheduled Time option, the X Value field will appear where you can specify that you want to view the records with how many minutes of deviation, if required. The system will generate a report accordingly. 

 Figure 8.3

1. Sort by Last Name: This option will display the report by sorting it by the employee's last name (displaying employee names in alphabetical order of last name). 
   

 Figure 8.4

1. Show Summary Report: This option will display the summary (with the limited fields) of the time clock entries, i.e., employee name and number of hours worked in the selected date range.
   

 Figure 8.5

1. Using Accounting Format: Choosing this option will display the report in accounting format, i.e., the time format will be changed. The hours and minutes are separated by a decimal.
   

 Figure 8.6                       

1. Group by Employee: This option will group the report by employee name.
   

 Figure 8.7

1. Only Manual Entries: If this option is selected, it will list all the manual entries under the employee's name.
   

 Figure 8.8                                                        

1. Worked in > 1 Store: This filter option will display the list of employees who have worked in more than one store.
   

 Figure 8.9