House Account Balance Report

House Account Balance Report

House Account Balance Report Overview

Regular customers or businesses who make frequent purchases and settle their total balance at the end of the month or at a designated time interval can be categorized as "House Accounts" in Control Center. Consequently, the "House Account Balance Report" is useful for monitoring the cumulative sales balance of the house accounts, including any adjustments.

This article includes information about:
  1. How to generate a "House Account Balance Report."
  2. How to apply the customer filter options to filter the report data.
  3. How to automate (schedule) or print a report.
  4. How to mark the report as a favorite report.

1. Reaching the "House Account Balance Report" 

  1. Step 1: Log into Control Center
  2. Step 2: Choose Point of Sale
  3. Step 3: Choose Reports
  4. Step 4: Choose Sales Reports
  5. Step 5: Choose House Account Balance
Figure 1.1 below will help you understand the navigation better.


Figure 1.1

Please refer to Figure 1.1 above for the required navigation. When you click "House Account Balance," the House Account Balance Report screen will open with relevant filtering and sorting options, as Figure 1.2 shows.

 Figure 1.2

The report data will be empty initially. You must choose a date range, select the appropriate filters, and click "Generate Report" to generate a report. 

2. Generating the "House Account Balance Report"

Please follow the steps below to generate the "House Account Balance Report" that meets your requirements: 
  1. Navigate to the House Account Balance Report screen.
  2. Select the date range and click "Generate Report" to view the House Account Balance Report for the selected date range.
    1. You can use the Date Range & Presets and Stores and Location Groups filters to create a report that meets your requirements. You can use multiple filters to make the report more specific. Please refer to point 3. Report Filter Options to learn more about these filters.
    2. Click "Generate Report" whenever you change your selection in any field to view the updated report. 
  3. When you click the "Generate Report" button after selecting the date range, the system will show the house account-wise sales records, as Figure 2.1 shows.
    Figure 2.1

Report Fields:
  1. Company: This column represents the name of the company associated with the house account.
  2. First Name & Last Name: These columns represent the first name and last name of the contact person for the house account.
  3. Reg #: This column represents the register number from which the sales occurred.
  4. Receipt #: This column represents the number of the receipt for the sales transaction.
  5. Balance Before: This column represents the balance before the transaction occurred.
  6. Adjustment: This column represents the adjusted amount of the sales transaction.
  7. Balance After: This column represents the balance amount after the sales transaction.
  8. Trans Type: This column represents the balance amount after the sales transaction.
  9. Transaction Date: This column represents the time span when the sales transaction occurred.

3. Filter By Customers

FTx Cloud POS lets you view the House Account Balance Report records according to your preferences using various filter options. You can configure the report with any single filter or a combination of multiple filters. The filters are highlighted in Figure 3.1.

                                                                                         Figure 3.1
  1. Show All: It considers all the data (criteria) to generate the report. The "Manage" button will be disabled for this option. By default, this option will be pre-selected.
  2. Filter By Customer: To customize the items for the report, you need to select the "Filter By Customer" option. Once you select it, the "Manage" button will be enabled to set up the filters.

                                                                                          Figure 3.2
Manage Filters Screen Information:
1. Search: Use this Search box for a specific customer.
2. Results: Here, you see the relevant list of data for the selected tab. For example, if you have chosen the "UPC" tab, it will show the list of all UPCs. You can search for a specific UPC in the Search bar.
3. Checkboxes: Select the required products by checking the appropriate checkboxes.
4. Arrow: Click the green Arrow button to move the selected records to the Selected List area.  


Figure 3.3

1. Click the "Clear Selection" button to remove the whole selection. To remove any record from the list, click the Remove (x) icon. 
2.1. Apply: Click the "Apply" button for the selected parameters. The system will navigate you to the Inventory Evaluation Report home screen. Click "Generate Report." The system will generate reports based on your selection. 
2.2. Close: Use this button to exit the Manage Filters screen.
Figure 3.4

4. Report Filter Options

Now, let's see how to filter the items to generate the desired House Account Balance Report. You will see the Filter Items drop-down option, from which you can customize the item selection.    
 Figure 4.1
1: Report Filter: 
  1. Date Range & Presets: This filter lets you select the report's time interval. 4.1 Date Range & Presets explains further details.  
2: Store and Location Filter: This filter lets you view the report for the selected stores (locations) or location groups. 3.2 Filter Store and Location Groups explains further details. 

4.1. Date Range & Presets

Date Range
Please follow the steps below to select the report's required date range and time interval:
  1. Click inside the Start Date field. The drop-down calendar will appear as shown in Figure 4.1.1.
  2. Select the specific date and time. You can also manually enter the date in the MM/DD/YYYY format.
  3. Click inside the End Date field and follow the same process. 
  4. After making the appropriate selections for other filters, click on "Generate Report."

Figure 4.1.1
Presets
  1. Use the Presets drop-down to select the specific duration/interval, i.e., Today, Yesterday, This Week, Last Week, etc., to generate the report as shown in Figure 4.1.2.
  1. Please click on the required timeframe and click "Generate Report." The system will generate and show the report based on your selection. 

Figure 4.1.2

4. Filter Stores and Locations

The Store and Location Group filter lets you view the report for selected stores (locations) and location groups. Please refer to Filtering Stores and Locations in a Report to learn how to filter a report and fetch custom results.

5. Scheduling a Report

FTx Cloud POS supports report automation. You can configure a report and schedule it. The system will send the scheduled report to the indicated email addresses at the defined frequencies (daily, weekly, bi-weekly, monthly, quarterly, etc.). 
Please refer to Scheduling a Report to learn how to schedule a report.

6. Printing/Exporting a Report 

You can print or export any report according to your requirements. When you use the Print function, the system creates and opens the report's PDF file in a new tab. You can download the soft copy or print the paper copy according to your requirements. 
Please refer to Printing a Report to learn how to print or export a report. 

7. Manage Favorites 

FTx Cloud POS allows quick access to the reports you need to view frequently through "Favorite Reports." You can save a report as a favorite and manage all your favorite reports from any of the report screens using the "Manage Favorites" button. 
Please refer to Managing the Favorite Reports to learn how to manage or export a report. 

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