Manual UPC Search (Global Pricebook)

Manual UPC Search (Global Pricebook)

Manual UPC Search Overview

Info
Once you select an industry and navigate to the Global Pricebook screen, the system automatically displays all related products from the Global Database.  
On the Global Pricebook home page, you can enter the manufacturer-provided UPC in the search bar to instantly find a specific product. This eliminates the need to browse through the full list.
Once located, the product can be cloned into your store’s pricebook with all standard details intact, saving time and reducing errors.
NotesTo learn how to navigate to the Global Pricebook, click here.

1. Manual Search of Products within Selected Industry

With this method, you can easily search and clone products within your selected industry using the manufacturer’s UPC.
NotesImportant: The search will only recognize UPCs associated with the selected industry. If the UPC belongs to a different industry, it will not return any results.
     Figure 1.1
  1. Enter the UPC, and matching products will appear in the Entries (Product List View) section.          
                                                                                                                        Figure 1.2
  1. Check the product and click on “Copy Current Page (1)” to begin cloning. 

  • 2. Cloning Current Page

After selecting products through manual search, click on the “Clone Current Page” button to proceed to the Global Product Download Options screen, as shown in Figure 2.1. 
This is where you’ll define how new and existing products should be handled before starting the download. 

 
                                                                                                                                                       Figure 2.1

2.1. Managing Existing Products 

  1. Choose “Skip” or “Update Fields.”

    •  
                                                                Figure 2.1.1

    1. Choosing “Skip” will discard the existing products.
    2. If you choose “Update Fields,” select the desired fields in the Fields to Update section. 

    •  
                                              Figure 2.1.2        

Moreover, you can choose how product images sync to FTx Commerce: 
  1. Reference from Global DB: Links to the original image, avoids duplicates, and auto-updates from source. 
  2. Clone from Global DB: Copies images into your system, allowing edits and independence from the source. 

2.2. Adding New Products

Use the Fields to Pull section to select which product’s attributes to clone. All fields are selected by default, but you can uncheck any you don’t need or plan to define later. 
 
 
                                                 Figure 2.2.1 

Info
You can choose how images sync to FTx Commerce, just like with existing products.

3. Completing the Product Download

Clicking on the “Start Download” button (see Figure 3.1) launches the Global Product Download Wizard, where you begin the product mapping process by assigning key attributes such as Manufacturer / Brand, Category, and Department for the selected products.
Info
While downloading desired products, you can map your account-level fields to the attributes in the Global Pricebook. This gives you flexibility to keep your internal data structure aligned with the system.

1. Manufacturer and Brand Name: If your account lists JW, and the Global Pricebook has Johnny Walker, you can choose to map it to your attribute.

2. Category: If your account categorizes as Liquor > Whiskey while the Global Pricebook defines it as Whiskey > Scotch Whiskey, you can select your attribute structure.

3. Department: If your account specifies Alcohol while the Global Pricebook uses Liquor, you can map it to your attribute.

                                                                  Figure 3.1 

Step 1: Select Manufacturer/Brand 

Selecting a manufacturer/brand is straightforward and here's a step-by-step mapping screen that appears, guiding you through the setup. 
  1. Accept Rows: Toggle to “Yes” to confirm the suggested Manufacturer/Brand mapping. 
  2. Select Manufacturer/Brand: Manually pick a Manufacturer/Brand through Select Manufacturer/Brand if one isn't auto-selected or you wish to define your own.
  3. Accept Next: Confirms the current mapping and moves to the next step. 
  4. Next: Skips the current mapping without accepting. 
  5. Previous: Goes back to the previous step. 

Step 2: Select Category 

  1. Repeat the same steps used in the Manufacturer/Brand selection to assign a product category as done for the manufacturer/brand.

Step 3: Select Department 

  1. Apply the same selection method to assign a department as done for manufacturer/brand and category.

 Step 4: Finalizing the Import 

  1. When all three steps are completed, click on “Apply Changes.”  
                                                                                                                                                        Figure 3.2
     
  2. A confirmation dialog appears. Click on “Yes, Proceed.” 


                                           Figure 3.3
  3. A success message will confirm the import. Click on “OK.” 

  •  
                                          Figure 3.4

4. Post-Import Access 

  1. Your cloned products are now added to your inventory.
  2. To view them, navigate to: Point-of-Sale → Pricebook → Products → Product List.
  3. You can search for the new products using their UPC or name.
  4. Once listed, you may edit or update their details as needed. 
Notes
The global products can be filtered and cloned in 3 other ways as well: 
1) CSV Upload - Apply UPC Filter (KB article link)
2) Filtration (KB article link)
3) Categories/Subcategories Search (KB article link)
To know how to Add New Global Products using the Global Product UPC, read here.


    • Related Articles

    • CSV Upload - Apply UPC Filter (Global Pricebook)

      CSV Upload with "Apply UPC Filter" Overview CSV Upload allows you to upload a CSV file containing a list of UPCs. The system will automatically compare (match) each UPC from your file with the Global Pricebook database. If a match is found, the ...

    • Adding New Products Via Global UPC (Global Pricebook)

      Adding New Products Via Global UPC - Overview FTx Cloud POS with its Global Pricebook - Product Download Feature streamlines new product creation by letting you enter a UPC and instantly retrieve matching details from the Global Database. You can ...

    • Navigating to Global Pricebook

      Global Pricebook Overview The FTx Cloud POS "Global Pricebook" is a centralized repository designed to clone global product information across client accounts from various industries. It serves as a single source of standardized product details, ...

    • Filtration - Custom Filters (Global Pricebook)

      Custom Filters Overview Custom filters offer advanced search options by allowing you to filter products based on parameters like brand, manufacturer, and category. They help tailor the product list to your specific needs, making it easier to locate, ...

    • Category & Sub-Category Filters (Global Pricebook)

      Category and Sub-Category Filters Overview The Category filter groups products into broad types, making it easier to browse and locate items in the Global Pricebook. Each category can be expanded to view and filter by sub-categories, allowing for a ...