Register Z Report
Register Z Report
When the cashiers/employees complete their shifts, they must generate and submit the sales details report from the POS itself, known as "Register Z." They must generate Register Z before leaving the POS to close their shifts. Thus, every sales transaction during the shift will be reported in Register Z.
About "Register Z Report":
The "Register Z Report" from Control Center will show the sales transactions, tenders, cash drawers, adjustments, and department-wise items sold precisely after performing Register Z from the POS. The Control Center admin users/managers can check the sales details and transactions by generating the Register Z Report from the sales reports.
Generally, many retail businesses follow the structure where one cashier has one shift, and before closing the shift, the cashier needs to perform Register Z from the POS. However, in some retail businesses, this scenario could be different. They might have multiple shifts, but Register Z would be performed only at the end of the day. Later, the cashiers or managers must perform the Shift/Daily Reconciliation, which depends on the business structure and hierarchy.
In this technical document, you will see:
- How to check/generate the Register Z Report
- How to check the specific Register Z for the specific store and the Register Z number
- How to check the Register Z Report between the date range
- Different statics (Checkboxes) options to check in the report
1. Reaching the "Register Z Report"
To reach the "Register Z Report," follow the below steps:
Step 1: Log into Control Center
Step 2: Choose Point of Sale
Step 3: Choose Reports
Step 4: Choose Sales Reports
Step 5: Choose Register Z
See Figure 1.1. You will see many types of sales reports that are useful to your retail business. You will see the different types of sales reports by clicking the drop-down selection. Click "Register Z."
Figure 1.1
Selecting "Register Z Report" will redirect you to the "Register Z Report" page, which includes relevant filters and bifurcation options.
Figure 1.2
2. Generating the "Register Z Report"
When the cashier is about to close the shifts, they must generate Register Z from the POS for reconciliations. Register Z records the sales transactions, tender details, and cash drawer withdrawals/deposits performed from the POS during the shift.
Figure 2.1
When you navigate the "Register Z Report" page, some options will be pre-selected by default. You can check shift-wise transactions and payment details by generating the Register Z Report from Control Center, which is similarly displayed after performing Register Z from the POS.
Figure 2.2
Now, by clicking the "Generate Report" button, Register Z report details will be displayed in different sections. Under the General section, you can check the summarized details of Register Z, such as sales values, tax values, applied coupons, discounts, and adjusted totals.
1. Register Number, Reg Z Number, and the selected Store will be displayed as the Title of the specific Register Z.
Figure 2.3
2. Different section-wise details will be displayed. Enabling the checkbox will display the details separately for each section.
Note:
- Start Date/Time & End Date/Time
- Start Date: The system records the starting time of Register Z when the first item sales transaction occurs after the previously closed Register Z.
- End Date: The system records the ending time of Register Z when the cashier or employee performs Register Z from the POS before closing the shift.
Figure 2.4
- Tax:
- Tax value calculates the total of the tax on sold items and applies excise tax to the items. (Tax= Tax Rate value + Excise Tax value)
3. Custom Filter Options (Report Type)
You can filter the Register Z Report based on these three filter options:
Run By Register Z | Run By Date Range | All Z's in Date Range
3.1 Run By Register Z
When you navigate to the Register Z Report, "Run By Register Z" will be pre-selected by default. You can see the Reg. Z records from the "Z #" drop-down list as per the selection of the Store and the Register # (Register Number).
Figure 3.1.1
1. Store
You will see the stores (locations) in the "Store" drop-down list that is associated with your account.
Figure 3.1.2
2. Register # (Register Number):
Register numbers are the POS systems at specific stores. The Register # list will populate with the register number record(s) based on the store selection.
Figure 3.1.3
If you change the store (location), the Register # records will appear accordingly. In the same way, the Register Z records will appear in the Z # drop-down list as per the selection of the Register #.
Figure 3.1.4
So, after the store and register number are selected, the Reg. Z records will appear in the Z # drop-down list performed at the POS by the cashier before closing the shift.
3.2 Run By Date Range
Select the "Run By Date Range" option from the "Report Type" drop-down list if you want to check the Register Z report between a specific date and time.
Figure 3.2.1
By selecting "Run By Date Range," the date selection will be displayed to get the Register Z details between the dates in the report.
When you click the date edit box, a tiny calendar appears, allowing you to select a specific date range. You can manually enter the date in mm/dd/yyyy format.
Figure 3.2.2
Suppose you want to get Register Z details for a specific period (until morning/evening). Select the particular time (hour and minutes) from the date selection. After choosing the date and time, click the "Done" button.
After selecting the Start and End Dates, click the "Generate Report" button. Then, you can see the total number of Register Zs that have been performed in that date range.
Figure 3.2.3
- Total X Count: This is the total information on employee shifts. Here, Total X=4 implies a total of four of 4 shifts.
- Excise Tax: This section includes tax-related details, such as gross sales and net tax collected in the selected date range.
- Z's Included in the Report: Register Z details (employee shift) for every location under this section for the selected date range.
- Register X Count: The total count of transactions in register Z (employee shifts).
You can check other statics for Register Z in the report by scrolling down.
3.3. Group By:
Figure 3.3.1
- None: This option is selected by default and doesn't affect the report format.
- By Location: If this option is selected, the Register Z report will be grouped by location(s).
Figure 3.3.2
3.3 All Z's in Date Range
"All Z's in Date Range" displays overall transaction details for all the Register Zs between the selected dates. If you want to check individual Register Z details within a specific date range, select "All Z's in Date Range" from the "Report Type" drop-down list.
Figure 3.3.1
After generating the report, select the "All Z's in Date Range" option and the specific date range. This will give you all the Register Z details individually for all the stores and register numbers within the selected date range.
Figure 3.3.2
1. Total Register Z count between the selected date range.
2. Register Z's details with Reg. Num, Reg. Z, and the Store individually.
3. By scrolling down, another Register Z's details can be seen.
You can also bifurcate and check the specific statics/details of Register Z accordingly by turning on/off the Bifurcation options provided with checkboxes.
4. Bifurcation (Checkbox) Options
Bifurcation options will display the different statics and transaction details in the report for Register Zs. The details of the selected checkboxes will be shown separately in the section.
Figure 4.1
4.1 Register Z Sections
All the checkboxes will be pre-selected by default, but if you disable (remove) all the checkboxes, you will see the following three sections for Register Z in the report:
Register & Store Details | Tax Details | Z's Included In This Report
1. Register & Store Details
This section will show the general details regarding the shift details and transactions performed during that shift.
Figure 4.1.1
1. Total X Count: This is the total number of employee shift information. Here, Total X=4 implies a total of four shifts.
2. Taxes: This section will show the applied tax rates on the sales, the tax refund, and the net collected values.
Note: If the Excise Tax is applied to the sold items, you can see it in a separate row.
3. Zs Included In This Report: This section will show Register Z details, including the employee name and times and where they were generated.
4. Register X Count: The total transactions count in register Z (employee shifts).
4.2 Show Dept Detail
Enabling the "Show Dept Detail" checkbox and generating the report will display the sold items for the specific departments during the shift.
Figure 4.2.1
You will see the Departments section individually. Under that, you will see the Department Name with Total Retail, Adj Retail, Discounts, Quantity, and Cost in the grid view. Ultimately, you will get the "Grand Totals" of all the departments.
4.3 Show Cashier Detail
By enabling the "Show Cashier Detail" checkbox and clicking the "Generate Report" button, you will see the physical cash in and out of the cash drawer by the cashiers.
Figure 4.3.1
Under the Cashier Info section, you will see the details of when and for what purpose physical cash is moved and/or added.
4.4 Show Tender Detail
Enabling the "Show Tender Detail" checkbox and generating the report will display the different modes (forms) of transaction details performed during the shift. The Tenders section will display all the other payment modes used to complete the sale.
Figure 4.4.1
You will see the Tender Name that represents the mode of the transactions, including the applied coupons and the amount details individually. This will help you check which payment medium (tender) customers commonly use for sales transactions.
4.5 Show Dept Groups
By enabling the "Show Dept Groups" checkbox and clicking the "Generate Report" button, you will see the sales details under the Departments section separately.
Note: You must have selected the "Show Dept Detail" checkbox to view department-group sales data in the report.
By generating the report, you will see the department-wise sales details under the specific department groups. It is also mandatory to tick the "Show Dept Detail" checkbox if you want to view the department groups in the report.
Figure 4.5.2
So, you can check the sales details with totals for department groups individually.
4.6 Show Pay In/Out Accounts
By enabling the "Show Pay In/Out Accounts" checkbox and generating the report, you can check how much is added or deducted from the cash drawer for some transactions (except item sales). You can view the account details for Pay In/Out transactions performed as Pay In/ Pay Out from the POS. (Other transactions/activities than item sales)
In the view, you show the account number with the name and pay-in/pay-out amount values. Thus, you can check what amount has been added or removed from the account details.
Accounts for pay-in and pay-out are managed from "Maintenance -> Tenders -> Pay-in/Pay-out Accounts." You must select the specific account from the POS Panels in Button Settings for Pay-in and Pay-out, respectively.
4.7 Show Account Totals
Enabling the "Show Account Totals" checkbox and generating the report will display the cash drawer summary for cash ins/outs performed by the cashier.
Figure 4.7.1
Under the Account Totals (Drawer Summary For Cash) section, you can see the account-wise breakdowns and their values individually that occurred during the shift.
4.8. Show Tax Exempt Detail
If this filter is selected, the system will display the general Register Z report according to the report type selected, along with the "tax-exempt" details, highlighted in Figure 4.8.1 below.
Figure 4.8.1
Note:
- Auto Z Register Window:
The cashiers need to generate Register Z manually before closing the shift and leave the place when their work time is about to complete. But, from the control center, you can enable the option for auto-generating Register Z even if the cashier forgot from the POS.
For that, you need to navigate to "Settings & Panels -> POS -> POS Device Global Settings -> Register Settings." Under Register Settings, you can enable the "Auto Z Register Window" option by selecting a specific time.
5. Scheduling a Report
FTx Cloud POS supports report automation. You can configure a report and schedule it. The system will send the scheduled report to the indicated email IDs at the defined frequencies (daily, weekly, bi-weekly, monthly, quarterly, etc.).
6. Printing/Exporting a Report
You can print or export any report according to your requirements. When you use the Print function, the system creates and opens the report's PDF file in a new tab. You can download the soft copy or print the paper copy according to your requirements.
7. Manage Favorites
FTx Cloud POS lets you quickly access the reports you need to view frequently through "Favorite Reports." You can save a report as a favorite and manage all your favorite reports from any of the report screens using the "Manage Favorites" button.
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