Time Clock Manual Entry Overview

To learn more about how employees use the "Time Clock" feature in Control Center via the employee login, visit the Time Clock - Control Center (Employee) article.

1. Reaching the "Time Clock" in Control Center

1. Step 1: Log into Control Center
   
2. Step 2: Choose Point of Sale
   
3. Step 3: Choose Maintenance
   
4. Step 4: Choose Time Clock 
   

Please take a look at Figure 1.1 to understand the navigation better.

                                                                              Figure 1.1

By clicking "Time Clock," you can see the existing time-clock entries for the employee.

2. Creating a Manual Time Clock Entry  

The "Time Clock" feature allows corporate users to track employee attendance by providing a detailed view of all clock-in and clock-out entries recorded by employees. In addition to reviewing these records, the module also enables users to manually create time entries when an employee forgets to clock in or out, or when adjustments are required.

Refer to Figure 3.1 below for a description of the buttons and fields displayed on the screen.

                                                                                    Figure 2.1

2.1. Adding a New Manual Time Clock Entry 

1. Click the “Add New” button highlighted in Figure 2.1 above to add a new time entry. 
   
2. The form highlighted in Figure 2.1.1 will appear on your screen.

                                                                                          Figure 3.1.1

1. Location: Select the location of the store where the employee works.
2. Employee: Click the employee from the Select Employee page.
   

2.1.1. Selecting Employee

1. Click the “Select Employee” button highlighted in Figure 2.1.1 above to search and select an employee for a time entry.
   
2. The form highlighted in Figure 2.1.1.1 will appear on your screen.
   

   
   

                                                                  Figure 2.1.1.1

3. Type: Choose the time entry as highlighted in Figure 2.1.1.2.
   

                   Figure 2.1.1.2

1. Standard: This option is by default set by the system and is often chosen for a general shift.
   
2. Sick/Vacation/Holiday: These are different options that can be selected in case employees are to be paid for time off. 
   
3. Other: Choose this option if the time entry doesn’t fall into the above-mentioned categories.  

1. Once entered, click on "Save," "Save & Close," and "Save & New" to save the data entered.
   
2. Click on "Cancel" to discard the data entered in the form.
   

To learn how to create a manual time clock entry, please refer to the video linked.

To gain a more comprehensive understanding, sign up for the FTx Academy training program. Enroll in the courses and explore the topic lesson by lesson, and reinforce your learning with quick quizzes at the end of each module.

3. Editing a Time Clock Entry

1. Click the Edit button highlighted in Figure 2.1 above to edit the time log.
   
2. The form highlighted in Figure 3.1. will appear on your screen.

The general fields for Edit Time Clock Entry are the same as Add New Time Clock Entry, except for the Enter Change Notes field, as described below:

1. Enter Change Notes: This text field mandates that you enter the notes that support the reason for the changes you made.

1. Manual Entry: This read-only field indicates whether the employee's time entry was manually recorded through Control Center. It reads as Yes or No.
   
2. From Schedule: This field lets you know if the employee's time clock entry was from a schedule created from the Employee Scheduler. The created employee schedules are visible from Time Periods. If the entry was out of the schedule, it will require the manager's approval.
   
3. Scheduled In: If the entry is from the employee schedule, then this field shows when the employee was scheduled in. 
4. Scheduled Out: This field shows when the employee was scheduled out.

1. Timeclock Breaks:
   

1. Add Manual Break: Manual breaks can be added/updated to the time clock entry details on the employee’s request. A maximum of 7 breaks can be added.

                                                   Figure 3.2

1. Break Type: This field offers two options to choose from to add a manual break: lunch or break.
   
2. In Time: This field allows you to set the start time of the break.
   
3. Out Time: This field allows you to set the time when the break ended.
4. Action: This is used for the removal of the break added for the employee.
   

1. Timeclock History: This part of the form is read-only, and it is the employee's time entry history.

To learn all about time clocks, time periods, and employee schedulers, please refer to the video linked: Time Clock Module.

4. Deleting a Time Entry

You can delete a time entry from the "Time Clock" module home screen and from the Edit Time Clock Entry page as well.

1. Click the Delete button as indicated in Figure 2.1 to delete a time entry record.
2. The dialog box, as shown in Figure 4.1 will appear on your screen. 

                                           Figure 4.1

5. Managing Time Clock Types

1. Click the "Manage Time Clock Types" button as indicated in Figure 2.1 to manage a time entry record.
   
2. The dialog box, as shown in Figure 5.1, will appear on your screen.

1. You can add/edit/delete a time clock type from here.
   

5.1 Adding a Time Clock Type

1. Add: This button will add a new time clock type that will be added to the Time Clock Types field for the Add/Edit Time Clock form.
   

1. Once you click on the "Add" button to add a new time clock type as highlighted in Figure 5.1.1.

1. A success dialog box appears with a message: "The Time Clock Type created successfully."
   
2. Click on "OK" and the created time clock type will be added to the Time Clock Type drop-down list as highlighted in Figure 5.1.3.

                                                   Figure 5.1.3

5.2. Editing a Time Clock Type

                                                                     Figure 5.2.1

1. Clicking the Editing Time Clock Type will display the following pop-up screen.

                                                                                 Figure 5.2.2

5.3. Deleting a Time Clock Type

                                                                           Figure 5.3.1

1. A dialog box highlighted in Figure 5.3.2 appears.
   

                                                          Figure 5.3.2

1. Click on "Yes" to continue to delete the selected time clock type.