Vendor Parts - Store Employee

Vendor Parts - Store Employee

Vendor Parts Overview


The vendor provides the vendor part based on how it identifies the product in its system. For a retailer, the vendor part represents the vendor of a product. Using the vendor part, you can identify the vendor for a particular product.
In Control Center, "Vendor Parts" shows the product's vendor part and UPC mapping. It supports cross-referencing and enhances inventory and supply chain efficiency. You will need the vendor part to create or schedule an order.

This article includes information about:
  1. How to view vendor part details
  2. How to view the invoice history for the vendor part

1. Reaching "Vendor Parts" 

  1. Step 1: Log into Control Center
  2. Step 2: Choose Location
  3. Step 3: Choose Pricebook 
  4. Step 4: Choose Vendor Parts 
Figure 1.1 below will help you better understand the navigation. 

Figure 1.1

2. Understanding the "Vendor Parts" Layout

Please refer to Figure 2.1 and the descriptions of the buttons and fields below to understand the layout of "Vendor Parts." 

 Figure 2.1
  1. 1: Custom Filters: This button allows you to create a custom filter to view the vendor part list. Point 2.1 Applying Custom Filters explains more details. 
  2. 2: View Vendor Part Details: The View button lets you view the vendor part’s details. The View Vendor Part screen will appear when you click this button, as Figure 2.2 shows. 
 Figure 2.2
  1. Name: Name of the product linked to the vendor part.
  2. UPC: UPC of the product linked to the vendor part.
  3. Vendor: Vendor of the product linked to the vendor part.
  4. Part Number: Vendor part number provided by the vendor. 
  5. Part Num Units: The number of units associated with the vendor part. For example:
    1. If you see one here, it means a carton for this product contains 1 unit of the product, as Figure 2.2 shows.
    2. If you see 12 here, it means a carton for this product contains 12 units of the product. 
  6. Part Cost: Cost of one carton. 
  7. Do Not Order: This field indicates whether the corporate employee has marked this vendor part as "Do Not Order". 
  8. Manual Order: This field indicates whether the corporate employee has marked this vendor part as "Manual Order". 
  9. Action Buttons:
    1. Cancel: Use this button to close the View Vendor Part screen. 
    2. Show Invoice History: Click this button to open the Vendor Part Invoice History screen, displaying the list of invoices generated for this vendor part, as Figure 2.3 shows. 
Figure 2.3

2.1 Custom Filters

The Custom Filters feature lets you view the vendor part list for the selected parameters. 
  1. You can create custom filters to filter the vendor part list based on five parameters: Product, Department, Category, Manufacturer, and Tag. 
  2. When you select a parameter, i.e., product, and apply a custom filter, the system will show the list of all vendor parts for the selected product(s). You can choose a combination of multiple parameters as per your requirements. 
  3. You can save the custom filters and give them friendly names if you need to view the selected parameters frequently.
Please follow the steps below to create a custom filter:  
  1. Click "Custom Filters," highlighted in Figure 2.1.
  2. The Manage Filters screen will open.
Figure 2.1.1
    1. 1: Saved Filters Drop-down: Select the saved custom filters from the Manage Filters drop-down (if any) and click "Apply" to apply the saved custom filter. The system will redirect you to the Vendor Parts home screen and display 
    2. 2: Manage Filters: Click this button to open the Manage Saved Filters screen. 3.2.1 Save and Manage Custom Filters explains the details.
    3. 3: Parameters Tabs: You will see twelve tabs: UPC, Department, Category, Manufacturer, Tag, Department Tag, Campaign, Commission, Discount, Uplift, Buydown, and Vendor. Select the required tab, i.e., UPC, to create or apply a custom filter specific to the selected UPCs.
    4. 4: Search: Use this Search box for a specific result.
    5. 5: All Items: Use the Item filter to filter the Manage Filter screen data based on four product parameters: All Items, Child Only, Parent Only, and Standalone Only. Choose the required parameter. This filter is available only for the UPC tab.
    6. 6: Match All Filters drop-down: The Match All Filters filter has two options, "Match All Filters" and "Match Any Filters." Select either option to determine whether the Manage Filter screen data matches all applied filters. This drop-down is particularly useful when you use multiple parameter tabs, such as when you choose a few products from the "Product" tab and a few departments from the "Department" tab. 
    7. 7: Results: This section shows the relevant list for the selected tab. For example, if you have chosen the "Product" tab, it will show the list of products. You can use the Search bar for a specific product. You will see the data accordingly if you have applied the 4, 5, or 6 filters.
    8. 8: Selection Checkboxes: Select the required products by checking the corresponding checkboxes.
    9. 9: Arrow: Click the green Arrow button to move the selected records to Selected Area.
  1.  The Manage Filters screen will look like the one shown in Figure 2.1.2.
Figure 2.1.2
  1. 1: Clear Selection: Click the "Clear Selection" button to remove the whole selection. To remove a single record from the list, click the Remove (x) icon next to the record.
  2. 2: Apply: Click the "Apply" button for the selected parameters. The system will navigate you to the Vendor Parts home screen and show you the list of vendor parts based on your selection. For example: 
    1. If you have selected five products, the screen will show you the list of only those five products. 
    2. If you have selected a category, the screen will show vendor parts belonging to that category only.                                                         
  3. 3: Save Filters: Click the "Save Filters" button to save the custom filter for future use. Section 3.1.1. Save and Manage Custom Filters explains the details.

2.1.1 Save & Manage Custom Filters

Please follow the steps below to save the configured custom filters for future use and manage the existing custom filters. 
  1. Click the "Save Filters" button shown in Figure 2.1.2.
  2. The Name pop-up will appear, as shown in Figure 2.1.3.
Figure 2.1.3
  1. Enter the name of the custom filter and click "OK." The system will save the filter. 
  2. The system will save the filter. You can use the saved custom filter whenever needed and delete it when no longer required. To do so, reopen the Manage Filters screen and follow the steps shown in Figure 2.1.4 according to your specific requirements. 
Figure 2.1.4
  1. 1: Saved Filters Drop-Down: The saved custom filters will appear in the drop-down selection. Select the required custom filter from the list and click "Apply."
  2. 2: Manage Filters: You can check and manage the filters by clicking the "Manage Filters" button. When you click it, a list of saved custom filters will appear in the "Manage Saved Filters" pop-up screen.
  3. 3. Filter Names: The Filter Names section lists all saved custom filters. Click on a filter name to select it.  
  4. 4: Select Filter: Use the "Select Filter" button to select any filter from the list.
    1. Click on the filter's name, and then click on the "Select Filter" button. The system will close the "Manage Saved Filters" pop-up screen. Next, click the "Apply" button on the "Manage Filters" screen. The system will navigate you to the Vendor Parts home screen and show you the list of vendor parts based on your selection.
  5. 5. Delete: Use the "Delete" button to remove the no longer required filter from the list.
  1. The system will show the list of vendor parts based on your specific choice, as shown in Figure 2.1.5.
Figure 2.1.5

3. Viewing Invoice History 

Please follow the steps below to view the invoice history:  
  1. Navigate to the corresponding View Vendor Part screen. 
  2. The Vendor Part Invoice History screen will open, displaying the list of invoices generated for this vendor part, as Figure 3.1 shows. 
    Figure 3.1
  1. Search Bar: Use the Search bar to search for a specific invoice. 
  2. Column Titles: Each column title indicates the type of information in the column. 

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