Pay-In / Pay-Out Report - Store Employee

Pay-In / Pay-Out Report - Store Employee

Pay-In / Pay-Out Report Overview

The Pay-In / Pay-Out Report in the FTx Cloud POS tracks the cash movement outside regular sales transactions.
Info
What Is Pay-In and Pay-Out?

Pay-In and Pay-Out refer to cash transactions unrelated to sales. A Pay-In is when cash is added to the cash drawer (such as starting cash or funds from the manager), while a Pay-Out is when cash is removed (such as for vendor payments or store expenses). These functions help manage the cash flow within the register and ensure accurate tracking of all money entering or leaving the drawer that isn’t tied to a customer sale. 
  1. The corporate employee creates Pay-In and Pay-Out accounts to track the pay-in and pay-out activities from the POS. 
  2. The cashier with adequate permissions can perform the pay-out activities. 
This article includes information about:
  1. How to generate the "Pay-In / Pay-Out Report" for the selected date range
  2. How to apply filter options to customize the report
  3. How to automate (schedule) or print a report
  4. How to mark the report as a favorite report 

1. Reaching the "Pay-In / Pay-Out Report" 

  1. Step 1: Log into Control Center
  2. Step 2: Choose Store
  3. Step 3: Choose Reports
  4. Step 4: Choose Sales Reports
  5. Step 5: Choose Pay-in / Pay-Out
Figure 1.1 below will help you better understand the navigation. 


Figure 1.1

When you click "Pay-in / Pay-Out," the Pay-In / Pay-Out Report screen will open. As shown in Figure 1.2, it provides relevant filtering and sorting options.

Figure 1.2

2. Generating the "Pay-In / Pay-Out Report"

Please follow the steps below to generate the "Pay-In / Pay-Out Report" that meets your requirements: 
  1. Navigate to the Pay-In / Pay-Out Report screen.
  2. Select the date range and click "Generate Report" to view the "Pay-In / Pay-Out Report" for the selected date range. 
    1. You can use the Report and Date Range & Presets filters to create the report that meets your requirements. You can use multiple filters to make the report more specific. Please refer to Section 3. Report Filter Options, to learn more about these filters.
    2. Click "Generate Report" whenever you change your selection in any field to view the updated report. 
  3. When you click the "Generate Report" button after selecting the date range, the system will show the store-wise report records, as Figure 2.1 shows. 

Figure 2.1

Report Fields: 
      1. Location: This column shows where the pay-in/pay-out transaction occurred.
      2. Date: This column shows the pay-in/pay-out action date.
      3. Pay-In/Out: This column shows if the transaction was a Pay-In or a Pay-Out. 
      4. Receipt #: This column shows the transaction's receipt number. If you click it, the respective E-Journal Report screen will open in a new tab. 
      5. Account #: This column shows the respective account. (The corporate employee creates Pay-In and Pay-Out accounts to track the pay-in and pay-out activities from the POS.) 
      6. Amount: This column shows the paid-in or paid-out amount. 
      7. Amount Description: This column describes the pay-in/out amount and the description for which the pay-in/out transaction has been carried out.
      8. Cashier: This column displays the name of the cashier who carried out the pay-in/pay-out transaction.

3. Report Filter Options 

FTx Cloud POS lets you view the Pay-In / Pay-Out Report records according to your preferences using various filter options. As highlighted in Figure 3.1, you can configure the report with any single filter or combination of multiple filters.

 Figure 3.1
 Report Filters: 
  1. Report: The Report filter lets you view the report records based on three parameters: Both Pay-Ins & Pay-Outs Report, Only Pay-Ins Report, and Only Pay-Outs Report. Section 3.1 Report explains further details.
  2. Date Range & Presets: This filter lets you select the report's time interval. 3.2 Date Range & Presets explains further details.  

3.1 Report

The Report filter lets you view the report records based on three parameters: Both Pay-Ins & Pay-Outs Report, Only Pay-Ins Report, and Only Pay-Outs Report.

Figure 3.1.1
  1. Both Pay-Ins & Pay-Outs Report: This option lets you view the records of both pay-in and pay-out activities. The system selects this option by default and generates the report, as Figure 2.1 shows.  
  2. Only Pay-Ins Report: If you choose this option to generate the report, the system will include only pay-in records in the report. 
Figure 3.1.2
  1. Only Pay-Outs Report: If you choose this option to generate the report, the system will include only pay-out records in the report. 
 Figure 3.1.3
The report will show the records based on your selection. However, the report format will be the same as shown in Figure 2.1. 

3.2. Date Range & Presets 

Date Range

Please follow the steps below to select the report's required date range and time interval: 
  1. Click inside the Start Date field. The drop-down calendar will appear, as shown in Figure 3.2.1.

 Figure 3.2.1
  1. Select the specific date and time from the drop-down calendar. Alternatively, manually enter the date in MM/DD/YYYY format.
  2. Click inside the End Date field and follow the same process. 
  3. After making the appropriate selections for other filters, click on "Generate Report."
Presets

The Presets drop-down allows you to generate the report by selecting a common, specific duration/interval, such as Today, Yesterday, This Week, Last Week, etc. Please follow the steps below to choose the report's required date range using Presets. 
  1. Hover over the "Presets" button. 
  2. As shown in Figure 3.2.2, a drop-down menu will appear, allowing you to select the required duration or interval. The system will automatically set the Start and End Dates based on your selection.
  3. After making the appropriate selections for other filters, click on "Generate Report."

 Figure 3.2.2

4. Scheduling a Report

FTx Cloud POS supports report automation, allowing you to configure and schedule a report. The system will then send the scheduled report to the designated email addresses at the specified frequency (daily, weekly, bi-weekly, monthly, quarterly, etc.). 

Please refer to "Scheduling a Report" to learn how to schedule a report.

5. Printing / Exporting a Report

You can print or export any report according to your requirements. When you use the Print function, the system creates and opens the report's PDF file in a new tab. You can download the soft copy or print the paper copy according to your requirements. 

Please refer to "Printing a Report" to learn how to print or export a report. 

6. Manage Favorites 

FTx Cloud POS provides quick access to frequently viewed reports through the "Favorite Reports" feature. You can save a report as a favorite and manage all your favorites from any report screen using the "Manage Favorites" button. 

Please refer to "Managing the Favorite Reports" to learn how to manage or export a report.  

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