Time Clock Edited Entries Report - Store Employee

Time Clock Edited Entries Report - Store Employee

Time Clock Edited Entries Report Overview

The "Time Clock Edited Entries Report" provides a detailed view of all time clock entries that have been manually edited by users or administrators. This includes changes such as clock-in or clock-out times being adjusted, deleted, or added after the initial punch. 

This report is crucial for auditing timekeeping accuracy and ensuring compliance with labor policies. It helps managers identify patterns of manual adjustments and verify if edits are legitimate or require further investigation.

You can apply various filters — such as by employee, date range, location, or specific actions — to refine the results and focus on specific edits. This makes the report a valuable tool for payroll processing, dispute resolution, and employee accountability.

1. Reaching the "Time Clock Edited Entries Report"

To reach the "Time Clock Edited Entries Report," follow the below steps:
  1. Step 1: Log into Control Center
  2. Step 2: Choose Point of Sale
  3. Step 3: Choose Reports
  4. Step 4: Choose List Reports
  5. Step 5: Choose Time Clock Edited Entries Report
See Figure 1.0. FTx has a large number of different reports to assist you in running your business. Clicking on "List Reports" on the left, followed by the drop-down labeled "Choose Report," will allow you to select the "Time Clock Edited Entries Report."
                                                                                                                                                                                                            Figure 1.0

You will see the "Report Data is Empty" message initially. You need to select the date range to check the "Time Clock Edited Entries Report." See Figure 1.1.

                                                                                                         Figure 1.1

2. Generating the "Time Clock Edited Entries Report" 

When you navigate to the page, you will see some options are pre-selected by default. You can select checkboxes and/or dropdowns to edit the report parameters prior to clicking on "Generate Report." See Figure 2.1.
                                                                                                                                                                                                                                                                           Figure 2.1

Once the report is generated, the following fields will contain the requested information:
  1. Store: This field displays the store name and store number.
  2. Employee Name: This field displays the employee's name who clocked in/out of their shift time.
  3. In Time: This field displays the log-in time and date.
  4. Out Time: This field displays the log-out time and date.
  5. Time Worked: This field displays the number of hours calculated between the clocked-in and clocked-out times.
  6. Manual: This field shows if the time clock entries have been entered manually and not from the POS.
  7. Change Note: This field displays the notes entered by the user while editing the time clock entry.
  8. Updated By: This field displays the name of the user who edited the time clock entry.

3. Filter By:

This filter gives you the option to choose whether you wish to display the report for Show All or Filter By Cashiers.
                                                                                                                                                                                                                                                                                       Figure 3.1
Options:
  1. Show All: This option will display the list of all cashiers.
  2. Filter By Cashiers: This filter will allow you to select one or more cashiers and generate the corresponding report for the chosen cashiers. See Figure 3.2.

                                                                               Figure 3.2
Manage Filter Screen Information:
1. Search: Use this search box for a specific result.
2: Results: Here, you see the relevant list of data for the selected employees. You can search for a specific discount in the Search bar as well.
3: Checkboxes: Select the required products by checking the appropriate checkboxes.
4: Arrow: Click the green Arrow button to move the selected records to the Selected List Area as highlighted in Figure 3.3.                     


The expected report:
                                                                                                                                                                                                                                                     Figure 3.3

1. Click the "Clear Selection" button to remove the whole selection. To remove any record from the list, click the Remove (x) icon.
2. Apply/Close action buttons.
  1. Apply: Click the "Apply" button for the selected parameters. The system will navigate you to the Time Clock Edited Entries Report home screen. Click "Generate Report." The system will generate reports based on your selection. 
  2. Close: Click to close the Manage Filters window.

4. Date Range:

  1. You can filter your time clock entries in the report by selecting the date range.
  2. Clicking the cursor on the date box will open a small calendar, allowing you to choose a specific date range. You can also manually enter the date in mm/dd/YYYY format. You can also click on the "Presets" button to get a dropdown of common date ranges.

                                                                                      Figure 4.1
  1. Start Date: This field lets you choose the start date of the date range from the associated calendar. See Figure 4.1.
  2. End Date: This field lets you choose the end date of the date range. See Figure 4.1.
  3. Presets: The Presets label is provided to select some common date ranges to generate the report with that. See Figure 4.1.

5. Checkbox Filters

  1. Sort by Last Name: This option will display the report by sorting it by the last name of the employee (displaying employee names in alphabetical order of last name).
                                                                                                                                                                                                                                                                      Figure 5.1
  1. Show Summary Report: This option will display the summary (with the limited fields) of the time clock entries, i.e., employee name and number of hours worked in the selected date range.

                                                                                      Figure 5.2
  1. Using Accounting Format: Choosing this option will display the time column in accounting format, i.e., the time format will be changed. The hours and minutes are separated by a decimal.
    ⁣ ⁣ 
                                                                                 Figure 5.3
  1. Group by Employee: This option will group the report by employee name. 


                                                                                           Figure 5.4
  1. Only Manual Entries: If this option is selected, it will only list all the manual entries under the employee's name.
                                                                               
                                                                                           Figure 5.5
  1. Include Empty Out Time: The “Include Empty Out Time” checkbox in the Time Clock Edited Entries Report allows you to include entries where employees have a clock-in time but no clock-out time recorded.
                                                                                     Figure 5.6

6. Scheduling a Report

FTx Cloud POS supports report automation. You can configure a report and schedule it. The system will send the scheduled report to the indicated email IDs at the defined frequencies (daily, weekly, bi-weekly, monthly, quarterly, etc.). 

Please refer to Scheduling a Report to learn how to schedule a report.

7. Printing/Exporting a Report 

You can print or export any report according to your requirements. When you use the Print function, the system creates and opens the report's PDF file in a new tab. You can download the soft copy or print the paper copy according to your requirements. 

Please refer to Printing a Report to learn how to print or export a report. 

8. Manage Favorites 

FTx Cloud POS allows quick access to the reports you need to view frequently through "Favorite Reports." You can save a report as a favorite and manage all your favorite reports from any of the report screens using the "Manage Favorites" button. 

Please refer to Managing the Favorite Reports to learn how to manage or export a report. 


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